IDEAS YOU CAN COUNT ON
KEEPING AN EYE ON THE MOST IMPORTANT DATA
Because labor costs can account for two-thirds of a typical community’s overall expense structure, hours are the place to watch, says Patrick McCormick, CPA, partner at Plante Moran. He recommends checking hours data daily. Here’s a sample report from an organization aiming for overtime to be between 3 percent and 5 percent, and non-productive time between 12 percent and 15 percent. Red-flag numbers are in red; numbers to keep a close eye on are in green.
NON-
POSITION Activities
Administrative Administrator
Assistant Administrator CNA
CNA Orientation Dining
Dining Director Finance
House Director Housekeeping HR Director HR Staff Laundry LPN
LPN Orientation Maintenance QMA RN
Social Services TOTAL
PRODUCTIVE HOURS
2,168 156 344 332
7,723 1
12,767 884 254 63
4,275 106 145
500
4,961 10
1,910 3,739 11
911 41,260
OVERTIME HOURS
11 3 - -
270 -
277 - 1 -
33 -
8 -
527 -
87
542 -
2 1,761
PRODUCTIVE HOURS
352 34 8
60
1,296 0
887 156 32 32
827 18 21
34
716 -
132 413 -
113 5,131
OVERTIME % (PRODUCTIVE HOURS)
0.5 1.9 0 0
3.5 0
2.2 0
0.4 0
0.8 0
5.5 0
10.6 0
4.6
14.5 0
0.2 4.3 NON-
PRODUCTIVE % (TOTAL HOURS)
13.9 17.6 2.3
15.3 14 0
6.4 15
11.1
33.7 16.1
14.5 12.1 6.4 11.5 0
6.2 8.8 0
11 10.7
16 SENIOR LIVING EXECUTIVE SEPTEMBER/OCTOBER 2020
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