DOCUMENT & DATA MANAGEMENT
Forward-plan for company growth While growth is typically the goal for most organisations, some of the consequences of achieving that growth fl y under the radar. The impact on space is one of these – as more people join a company, as more assets need to be stored, as more rooms and desks become occupied, the quicker space becomes a major issue.
This can be resolved through the right spatial data and trends provided by effective space management software. With this information, facility managers can forward plan the available space within their business, so when a new hire joins or more equipment is acquired, it has already been determined where they can go for optimal space usage.
Through this forward-planning, you will have a clearer understanding of when space truly does start to run out. This ensures that you take the signifi cant step (and expense) of expanding your building or relocating when it is absolutely necessary, and not a second sooner.
Adapt the workplace for modern ways
of working The workplace has evolved signifi cantly over the years. The days of crammed-in cubicles and locked-down desks are gradually coming to an end, as today’s employees show a preference towards fl exible working environments.
Particularly at a time where remote working levels are higher than ever before, being able to incorporate and manage fl exible working practices future-proofs your company for the next generation of employees, which can bolster your ability to recruit top talent to your team.
Moreover, space management software doesn’t just broaden your horizons into these ways of working. By supplying real- time data to your team, you can make departmental moves and adjustments seamlessly with the aim of improving your team’s productivity and satisfaction levels.
Fundamentally, this will bolster your business’s ability to be agile, and fl exible to the long-term wants and needs of your workforce.
Increase energy effi ciency Around £60m is wasted in offi ce buildings every year on energy costs. While there are a variety of factors contributing to this unwanted expense, one that shouldn’t be underestimated is the amount of energy devoted to unoccupied space. If an area of your facilities is rarely occupied by your workforce throughout the day, then it doesn’t make fi nancial sense for these areas to receive heating, lighting, air conditioning and more.
By tying space management and energy management solutions together, you can pinpoint areas that less frequently require energy to be devoted to them, and pull the plug on these.
Boost employee satisfaction levels We all understand that a happy, fulfi lled employee is typically a productive employee. How comfortable they
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feel in their workplace goes a long way in determining their satisfaction levels. With the battle to recruit and retain talent tougher than ever, being able to provide workspaces that meet your employees’ needs is a powerful way to endear them to your organisation.
This could be establishing dedicated ‘silent’ spaces so employees can focus on their work without risk of being disturbed, comfortable creative zones designed to spark ideas, or welcoming communal spaces where your team can unwind and socialise. Space management software can enable you to allocate these spaces with ease, so you can build your space strategy around your workforce, rather than force them to fi t into a rigid structure.
Protect the wellbeing of your workforce As we feel the fallout from the COVID-19 outbreak, there is no question that the pandemic has left a potentially permanent impression on how space is organised in the workplace.
With social distancing fi rmly fi xed in our minds, people will be more conscious than ever about how closely they may be crammed into rooms or communal areas, and the ramifi cations this could have on their health. Companies that don’t take this into consideration could unwittingly present an uncaring attitude towards their staff, and discourage any prospective recruits.
Space management will enable workplaces to optimally allocate space across their site to ensure employees can be spread out as safely as possible, as well as accommodate for any application of hot-desking or fl exible working.
This will demonstrate to your team that you have their wellbeing at the forefront of your mind, increasing their trust in the responsibility of your organisation. This will both strengthen their relationship to your company, and inspire them to work as productively as possible in these strange circumstances.
The immediate future of workplaces is founded on providing comfortable, secure environments in a time of worldwide uncertainty. Space management helps you achieve that, giving your team much sought-after reassurance.
A foundation for Total FM Our fi nal standout benefi t of space management software is the platform this technology forms for your full array of facilities management requirements. A strong, thorough understanding of how space is used within your building and ways that this can be best optimised, lays the groundwork for several other responsibilities, such as: occupancy management; move management meetings and reservations; and maintenance management.
Moreover, the combination of space management technology and BIM 3D modelling often proves to be a perfect partnership. Using this technology to clearly depict the layout of your building will offer a powerful indication into what rooms or areas are not making the most of the space they contain, so you can contemplate how you will address these ineffi ciencies.
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