DOCUMENT & DATA MANAGEMENT
A TASTE OF SPACE
What benefi ts can a focussed, software-driven approach to space management bring to organisations? FSI explains.
For a majority of organisations across the globe, space is an all-too-precious commodity. With workplaces constantly evolving, whether that is in response to growth, incorporating technologies or adapting to the world around them, making sure all space is employed effectively is an ongoing concern.
Space management has become a core consideration for companies worldwide – it is all about optimising your work environment to work at maximum effi ciency. Here, we discuss eight useful advantages of this core strand of FM.
Little-to-no wasted space The standout benefi t of space management in the workplace is ensuring that space is utilised to its fullest across your facilities.
Over time, it is natural for companies to fi nd space at a premium. That could be due to an infl ux of new talent into the organisation, or a need to welcome a larger body of clients and customers at any given time. Regardless of the reason, when there’s a space shortage, companies feel compelled to consider pricey adaptations to their buildings, or even the prospect of relocating.
Offi ce space comes at a cost – the average effective rent cost of offi ce buildings in the UK grew 0.8% in the year leading to June 2020, a trend that has persisted for several years prior to this. With these substantial costs in mind, being able to put every inch of your existing space to use can be a massive money-saver (not to mention the time it would take to complete any relocation or renovation).
42 | TOMORROW’S FM Know what space is used for at
all times In a similar vein, space management solutions will provide powerful insight into what spaces in your property are rarely occupied, and which are often heavily populated. Most companies will fi nd that certain areas of their facilities, perhaps due to their proximity, capacity or visibility, are more regularly used, while others are hidden away, allowing the space they contain to go to waste.
https://abintra-consulting.co.uk/wasted-offi ce-space-report/
Large organisations in England & Wales waste around £10bn per year on wasted offi ce space (abintra, 2018).
This can be problematic for a number of reasons. Underutilised space can be costing a signifi cant amount to maintain and run, particularly in relation to unnecessary heating and lighting; not striking the right balance with spaces could hurt employees’ productivity levels, whether that is due to overcrowding or too much isolation; and in a post-COVID landscape, overly populated areas are likely to be viewed as dangerous by employees and visitors.
Space management helps you to address any areas where occupancy levels are skewed one way or another, and the costs this infl icts on your company. Through this information, you can smartly allocate spaces to teams or departments, so nothing has to go to waste.
With access to meaningful spatial data, you can make direct changes that will allow your team to use space in the most effi cient, applicable way right now, as well as moving forward.
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