FEATURE
CUTTING COSTS WITH SOFTWARE
The Access Group explores the top five ways facilities management software can help reduce maintenance expenditure and enable you to run a more efficient and streamlined business.
We are all trying to find ways to tackle the never-ending rising costs for businesses, especially in the facilities management industry. The pressure of monitoring multiple sites, overseeing building operations, general maintenance, managing compliance regulations and keeping your operation efficient can be a financial headache.
In short, Computer Aided Facility Management (CAFM) software enables businesses to have full transparency over their operations by identifying hidden cost areas, reducing admin time on maintenance tasks and providing real-time data to make more informed decisions. So, how can facilities management software help you battle your budget?
Reduce admin time Sourcing contractors, obtaining quotes, finding time slots for booking work, generating invoices and payment requests. Mundane maintenance and property admin tasks take up a significant amount of time that you could invest in other areas of your business.
Implementing a facilities management software will allow you to efficiently monitor and manage admin tasks all in
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one place. Cloud-based facility management software like Access Maintain can save you valuable time by organising and contacting contractors, monitoring and tracking tasks and completing business invoices and purchases directly within the system.
Data analysis and reporting Having full transparency and visibility over your business, whether that is in one location or across multiple sites, helps you recognise potential hidden cost areas. A CAFM system will provide you with a full suite of financial reports, operational data analysis and real-time spending at site level and across your estate to help you make more cost informed decisions.
This data can help you: • Identify a particular asset or issue that has generated repeated callouts.
• Pinpoint a specific area that has been responsible for going over budget.
• Manage your spending on property management.
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