CAFM & IT
Informal collaborative areas have also become the norm – but as with agile working, it’s important to make sure all of these moveable feasts are easily available for consumption whenever they are needed.
Meeting space management software shows the spaces available on graphic screens, accessible and bookable from mobile devices – and if no-one shows for a meeting, the software automatically restores it to availability.
Video conferencing (VC) is a modern technological phenomenon that’s almost the norm in offices across the world today.
Companies like it because it cuts down on travel costs and promotes easy collaboration – and workers like it because they don’t waste stressful time in traffic.
“A recent survey found a third of UK workers would rather have flexible working than a pay rise.”
The organisations that see the best uptake of VC are those that make it easy to use. Meeting space management software is valuable in this area, because it helps staff organise and book their video conference in multi locations, automatically adjusting for time zone differences.
Perhaps best of all, any changes are notified automatically to all involved in the meeting (even the caterers).
Another technology that integrates with meeting space management software and enhances it is digital signage.
This is in part a response to that huge creator of frustration in the workplace – the no-show. Advanced digital signage reduces no-shows by providing check-in
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and check-out, and by acting as a wayfaring guide to make sure the right people get to the right meeting.
All of these technologies are behind the rise of the final major trend in the way we run our workplaces – business intelligence.
Meeting space manager technology provides a wealth of data on which the office manager or FM professional can base sound decisions.
How is that space really being used? With data at the manager’s fingertips – available online via a mobile device - there is no longer an element of guesswork to planning the future configuration of the office.
Designing for the four ‘C’s.
The five important trends I’ve outlined are already having a major impact on the way we work, and on how office design is evolving.
In order to keep staff happy and efficient, it’s vital to respond to these trends successfully, consistently and on a continuous basis.
As a report by the World Green Building Council notes: “The way the interior of an office is configured has a profound impact on concentration, collaboration, confidentiality and creativity – and can therefore either enable, or limit, productivity. It can also have a very direct impact on health and wellbeing, which in turn also impacts productivity.”
In other words, when we design our office spaces, we design for life.
And in the future, even more than now, the organisations that care about efficiency and mental health will be linking design, productivity and wellbeing in their meeting rooms.
www.nfstechnologygroup.com TOMORROW’S FM | 29
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