from the desk of the executive director
The easiest way to remember this expecta- tion is the rule of thumb contained in the policy: Never enter information into AI that you would not feel comfortable posting on a public website. This expectation is more than a cybersecurity precaution. It is a mat- ter of professional ethics and organizational responsibility.
Members, schools, donors, volunteers, business partners and others provide in- formation to WSMA, WMEA and WFSM with an expectation that we will handle it responsibly. Protecting that information is part of maintaining the trust on which our organizations depend.
Protecting the WSMA Festival Music List and Our Intellectual Property
This responsibility extends equally to the intellectual property and proprietary resources of our organizations. One es- pecially important example is the WSMA Festival Music List.
This resource represents an extraordinary investment of professional expertise, vol- unteer service, organizational resources and institutional knowledge. It has been developed, reviewed and refined over many years and is an important resource provided through WSMA membership. The same re- sponsibility applies to WSMA rubrics and other copyrighted, proprietary or internally developed materials.
Uploading the WSMA Music List, WSMA rubrics or other proprietary resources into an AI platform is not simply a matter of technological convenience. Once orga- nizational intellectual property is placed into an external system, questions can arise regarding storage, access, reuse and control of that information. Our responsibility is to protect these resources.
The same principle applies to unpublished reports, internal working documents, draft publications, research, planning materials and other information created through the work of WSMA, WMEA and WFSM. These materials represent the intellectual contributions of people who have entrusted their work to our organizations.
Wisconsin School Musician 9
Protecting them is both an ethical obliga- tion and good organizational stewardship. When there is a legitimate reason to con- sider using internal organizational informa- tion with an AI tool, the policy establishes a process for doing so. Executive director
approval is required, the platform must have appropriate privacy protections, information should be anonymized or aggregated when necessary, and personal
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