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FUNDRAISING – Stalls


out. Buying it ready-mixed saves hassle, but you can always add ingredients such as fruit and fruit juice to make it more flavoursome and cheaper to produce. Selling mulled wine requires a TEN, which costs £21 and can be purchased from your local council. Allow ten working days for processing. Hot chocolate: The perfect drink to keep little ones warm. Heat in a slow cooker and offer extras such as marshmallows or cream at an additional cost. Practise making it up in smaller batches beforehand in order to determine quantities of powder to milk/water. Turkey baps: A festive alternative to the popular PTA hog roast, serve slices of turkey in baps with cranberry sauce. Charge around £2.50 and ask your butcher to pre-slice the meat for convenience. As everything is pre-cooked, there’s no waiting time. Offer a brie and cranberry version as an alternative for vegetarians. Roasted chestnuts: Charge a vendor a pitch fee to sell hot roasted chestnuts at your fair. The smell alone is guaranteed to get everyone in the festive spirit – and it will ensure they sell plenty, too!


Craft activities Have an ‘elves’ workshop’ section


where children can get crafty! Festive decorations: Bulk-buy shatterproof baubles, felt-backed tiles or wooden shapes. Stock up on craft items such as paint, porcelain pens, tissue paper, pompoms, sequins and glitter, depending on the item that’s being decorated. Charge £1.50-£2.50 for children to decorate one item.


External stallholders


How much should you charge external stallholders? The consensus from our Facebook page suggests a charge of £10 plus a raffle prize, or £20 without. Some stallholders may offer a percentage of takings as an alternative, but bear in mind that this will be dependent on sales and there’s no way of knowing if the donation given is accurate. Decide what you won’t allow, e.g. because the product is too similar to something sold on a school stall. Check whether they have their own insurance and contact your provider to see who is covered by your own policy. ‘When potential stallholders ask to come and sell something at our


event, I always ask what the product is and how much they sell it for. Some items are too expensive for our audience, so I advise the stallholder that they may not sell much, but they can still have a stall to get their name out there. This honesty means companies come not expecting to make money on the day – so we don’t have any issues afterwards – but we’ve found many stallholders have had several orders throughout the year after the event thanks to attending. We recommend that they bring business cards or flyers.’ Deborah May, PTA Chair, Warberry CofE Academy, Torquay, Devon (420 pupils)


50 AUTUMN 2018 pta.co.uk


Plate decorating: Buy plain white ceramic plates and Sharpie pens. Leave some plain and pre-write a message around the rim of others, such as ‘Merry Christmas’ or ‘To Santa’. Children can decorate the plates and then take them home to use when leaving out Santa’s mince pie (and Rudolph’s carrot!) on Christmas Eve. Charge £3-£5 depending on costs. Mother Christmas’s kitchen: Have a volunteer dress up as ‘Mother Christmas’ and help children make marshmallow snowmen or ice gingerbread men. Ask parents or local shops to donate the items, or enlist a keen baker. Charge 50p-£1 depending on costs. Cover bowls of icing with cling film when not in use to stop them drying out. Decorate a Christmas jar: A week or two before the fair, send pupils home with paper plates, bags or jars. Ask them to decorate them and add any gift they choose. It could be a jar filled with sweets, a bag containing a teddy or a paper plate full of cupcakes. Offer prizes for the best decorated and run a tombola stall with the offerings. Charge 50p a go with a prize every time.


PTA+ online


Looking for more stall inspiration? Visit pta.co.uk/fairs.


IMAGE: AZURITA/ISTOCKPHOTO.COM


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