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The key to Christmas fair


There’s so much to think about when it comes to organising your Christmas fair, which is why we’ve done all the hard work for you, and pulled together these top tips…


C


hristmas is on its way, and it’s a case of the more planning the better. We’ve collated all of our top tips for


everything you can think of, from programmes and sponsorship to recruiting and allocating volunteers. Still want more? Visit pta.co.uk for more ideas and turn to page 48 for some winning stalls inspiration. Timings: Book the date and time with the school in September. Decide whether to run your event at the weekend or after school. After


42 AUTUMN 2018 pta.co.uk


school will take advantage of a captive audience, but a weekend means more people are likely to be free to attend and it has the potential to become a bigger event. Announce the date to parents as soon as it’s been confirmed. Stay organised: Establish who will be taking the lead on the event and create an organising sub-committee. Schedule in necessary meeting dates early. Create a Facebook or WhatsApp group to easily keep in touch with your committee. As you


plan the event, keep a shopping list of items that will need to be bought and agree whose task this will be. Programme: If you plan to provide a programme, appoint someone to compile this and consider selling advertising space. You should never underestimate how long it can take to compile a programme! Include a floor plan if your fair is spread out across the school and remember to list any sponsors, raffle prizes and specific timings, such as your raffle draw or carol singing. Volunteers: Create a list of stalls with time slots and consider how many volunteers you will need for each stall and for how long. Fill this in as you recruit volunteers so you can identify gaps. Have a clear list of jobs ready for volunteers who turn up early to help set up.


IMAGE: SHIRONOSOV/ISTOCKPHOTO.COM


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