By Heather Park
A glitzy evening will make parents and guests feel like royalty for a night
GRAND BALL A beginner’s guide to a… C
reate a buzz of excitement by adding a grand ball to your events calendar! With black ties,
Champagne, it’s a spectacular way to this type of event is all about good planning, so allow several months to get everything in place, and appoint sure if it would work for your school?
Liz Hamilton, Chair, Barton St Lawrence PTFA, Preston (160 pupils): ‘Our local hotel has been host to the advance, receiving a discount thanks to our charity status and the relationship hired the resident DJ, who provided We started selling tickets 12 weeks
before the event, offering an early bird price of £30 until the end of January, at
auction – with prizes from local were promoted on our Facebook page, We created auction packages by
a foodie package including four different restaurant vouchers, and a beauty package containing hair straighteners, vouchers for a hair salon and a nail created, with the rest of the prizes going dinner and included a main prize of bed break up the dinner, we played Irish On the night, we divided the jobs
between lots of different people so that 48 SUMMER 2018
pta.co.uk
we have a lot of fun and last year we
Ruth Weddell, Friends of Cranmere, Cranmere Primary, Esher (502 pupils): ‘We hold our ball every two years, and it gets more successful each time! We begin promoting the ball in
January, with tickets going on sale booking offer, but tickets sell out so quickly we don’t need to do this! Our 2017 ball was held in May at
agreed a cost for a two-course meal, including a complimentary drink
as well as reception drinks and a sit- down meal, included a grand auction, of the dads is a member, they gave us a We introduced the casino last money to start off with, and after that
the prizes, which included two centre court tickets at Wimbledon with full hospitality, and a cut, style and advice session with the Queen’s hairdresser! design and printing was done free-of-
coming from the auction (£3,000) On the whole, organising a school
ball is a mammoth task that requires a lot of dedication and commitment! Having said that, it’s also a lot of fun, and the satisfaction and achievement of raising so much money for your school
Step-by-step
Six months before Book the venue and any entertainment, especially if
it’s a busy hotel, and pay a deposit. Send out a ‘save the date’ to parents.
Three months before Start advertising the event and selling tickets through
an online platform or in person, possibly offering an early bird discount. Approach local companies via letter, email or in person to ask for donations for auction and raffl e prizes. These could be a product, service or experience. Contact local press to come and take photographs at the event.
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