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RECYCLING COULD COMPROMISE BUSINESS SECURITY


ompliance with international recycling standards could leave businesses at risk from identity theft, financial loss, data breaches and fines of up to £500,000 from the Information Commissioners Office. With the increase in businesses recycling and trying to reduce their carbon footprint, many are choosing to recycle their confidential paper and electronic information using a recycling service that does not cater for the secure disposal of confidential documents. In reality there is a significant risk to businesses that do not securely shred their information before it is disposed and ultimately recycled.


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Hardly a week goes by without some specific problem being identified within Government or Business highlighting the absence of the proper security of documents and files. All records specific to a company contain vital private or personal information that entail a legal obligation on those who maintain them to ensure that they remain confidential. ʻIncreasingly, it is the failure to fully destroy confidential information rather than securely store and manage vital information that lets down an otherwise sound records management policy.ʼKeith Pryde, regional sales manager, Shred‑it Northern Ireland.


Document security affects all businesses, especially in relation to the present day threat of identity theft. Generally, the emphasis has been on the physical storage and security of hardcopy information.


ʻHowever the need for security does not end there and as many organisations have found, to their cost, proper disposal of documents is a prerequisite and requires supervised on‑site destruction. Businesses are being encouraged to recycle their paper at work, however little or no thought is given to what happens to confidential information left in an unlocked recycling bin.ʼ Keith Pryde


Confidential on‑site shredding should form an integral part of any document management policy.


For example when the legal retention period has passed for a document, a company is obliged by law to dispose of their records securely.


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Confidential on‑site shredding can guarantee the secure destruction and recycling of company records. Many businesses outsource their confidential shredding and recycling to service providers like Shred‑it Northern Ireland, who can provide an on‑site shredding service. Thus records that have reached the end of their administrative life are disposed of securely, providing management with confidence and peace of mind.


As part of Shred‑it Northern Irelandʼs on‑site destruction and recycling service we conduct free Data Security Surveys which helps businesses to identify areas of their disposal process which could potentially lead to a data breach, which may have a significant effect on their reputation. ʻMore often than not confidential information is regularly found in unlocked recycling bins.ʼ Keith Pryde


Shred‑it has been reducing waste and helping the environment since the company began in 1989. Today Shred‑it shreds and recycles more than 520 thousand tonnes of paper each year, worldwide. In 2011, Shred‑it Northern Ireland recycled over 75,000 trees.


One tonne of recycled paper saves: • 4200 kilowatts ‒hours of electricity • 26,460 litres of water • 375 litres of petrol


• 27 kilos of carbon pollution


Shred‑it keeps your business information secure ‒ while reducing environmental impact. • 70 per cent less energy is required to recycle paper compared with making it form raw materials


• Recycled paper produces 73% less air pollution than if it was made from raw materials • Rainforests are being cut down at the rate of 100 acres per minute


When Shred‑it destroys your confidential documents, they are recycled into new paper products. That means a reduced need for landfill, for raw materials and less energy and water is needed to process raw materials.


Keith Pryde, regional sales manager, Shred-it Northern Ireland


As a security specialist Shred‑it Northern Ireland tailor shredding services to suit every specific client need.


We provide total peace of mind for all our clients as a verifiable chain of ownership audit trail plus client witnessed 100 per cent guaranteed data destruction completed on‑site. We understand the different types of confidential waste that you produce, and can advise you which materials need to be securely destroyed.


Shred‑it Northern Ireland is proud to be one if the few UK organisations who to date have been awarded the European wide security standard accreditation ISO EN15713:2009 for the secure Destruction of Confidential Material. Shred‑it Northern Ireland can advise your business on how to adopt the most compliant and up to date information management solution.


Contact us to book your free Data Security Audit and for a copy of our free mini guide with practical advice and guidelines to ensure your business meets national and European information management regulations. Contact Shred‑it on 0800 028 1164 or log on to www.shredit.co.uk.


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