Heritage Publishing, Inc. © 2012
CONSTITUTION & BY-LAWS
(3) The Membership Committee reviews the applications to determine if all requested information has been provided and that the applicant qualifies for the type membership for which applied. (4) Applicants that are approved will be informed by the Membership Committee Chairperson.
ARTICLE 5 - OFFICERS, EXECUTIVE COMMITTEE, BOARD OF DIRECTORS (1) The officers of the Jacksonville Claims Association will be as follows: President, Vice President, Secretary and Treasurer. (2) Said officers shall be members in good standing and shall be nominated from the floor and/or by a slate presented by the Nominating Committee of three or more members previously appointed by the President and shall be elected by a majority vote of the members present at the regular meeting at which such election takes place. Only regular members may be eligible to serve as an officer or member of the Executive Committee or Board of Directors. (3) The officers shall be elected annually at the November meeting and shall take office at the close of said meeting. Said officers shall serve until their successors are elected and qualified. In the event of scheduling conflicts the Board of Directors may choose the election to take place in the months of October or December. (4) The officer’s function as the Executive Committee of the Association and in doing so has the authority to conduct the day-to-day business. The Executive Committee is an ex-officio member of the Board of Directors of the Association. (5) In the event any officer, other than the President, is incapacitated for a lengthy period or should resign, be transferred, dies, or is rendered incapacitated for any other cause, such office may be declared vacant by two-thirds vote of the Executive Committee and the office shall be filled by a Special Election at any meeting of the membership of the Association. (6) The President shall be in charge of the affairs of the Association. He/She shall preside at all meetings of the Association and Executive Committee during his/her term of office. (7) The Vice President shall act in case of disability or absence of the President. In the event of a vacancy in the office of President caused by incapacity or removal from office by resignation, death or any other cause, the Vice President shall automatically advance to the office of President and shall serve in such office for the balance of such term of said incapacitated President. (8) The Secretary shall take the minutes of all meetings of the Association and Executive Committee and shall keep written transcriptions of all such meetings which shall be read and approved at the next succeeding meeting of the membership and which shall be available to any member, upon request, at such time as shall be reasonable and proper. The Secretary shall be charged with carrying out correspondence on behalf of the Association. He/She shall send out proper notices of such meeting and its place. He/She shall keep an active roster of the membership, both as to individual names and company affiliations with proper addresses. (9) The Treasurer shall be the sole custodian of the monies of the Association and any funds collected by the Association on behalf of any activity in which the Association might be interested. He/She shall collect and be the custodian of all dues and assessments voted by the membership and shall dispose of all funds in accordance with the direction of the Executive Committee or membership. He/She shall be under appropriate bond, the amount thereof to be determined by the Executive Committee. He/She shall sign all checks on funds of the Assoc iation. (10) The President shall appoint all other committees and committee chairs unless he/she defers the duties to the Executive Committee. (11) The Board of Directors shall consist of the Executive Committee, the immediate past President, if still active in the industry, and two members at large. A quorum shall be defined as four members of the Board of Directors.
ARTICLE 6 – AMENDMENTS Section 1. This Constitution and By-Laws can be amended only by two thirds affirmative vote of the members in good standing present at any regular membership meeting, or at any
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