storage ICT


Users at The Donkey Sanctuary can seamlessly access archived data from their Outlook folders, even when offline, simply by clicking on the Archive icon. Search and retrieval of emails is fulfilled confidently and takes seconds. Andy details the enhanced user confidence in the system. “Once users realise what the new process is and how watertight it is, they become more comfortable with total email management and thankfully, gone are the days when they felt the need to keep every email saved in random locations on their hard drive. They know that even if they mistakenly delete an archived message, we can locate it back from the integrated web-based search portal.”


At a management level, adoption of ArchiveOne has resonated positively towards demonstrating compliance to government legislation and defensible information management. Whilst requests for information disclosure are rare, as a large charity with over 500 employees,


The Donkey Sanctuary is reassured that through ArchiveOne’s pre-assigned policies, management can now capture all email via journals. Delivered through a web based portal, officers within departments such as HR and legal support can ensure and demonstrate adherence with government regulations and enforce legal on-hold messages. Search, retention and deletion


policies are all pre-set to manage data to fulfil e-Discovery requests.


Andy concludes: “Deploying ArchiveOne has provided us internally, across departments, with the ability to proactively monitor and prove adherence with corporate policies and fulfil governance and financial legislation requirements.”


November 2013 I www.dcseurope.info 37


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