NEWS
AGM details and Vice-President and Trustees election timetable
Timetable
Nominations open 26 July 2021. Last day for receipt of nominations 27 September 2021, 5pm.
CILIP AGM 2021
This year the CILIP AGM will be held on Wednesday 27 October 2021 with the majority of participants joining remotely. The AGM will be an opportunity for you to hear more about the work of CILIP as well as hearing from those working in the profes-
Who can stand for election? Candidates wishing to stand for election as Vice-President or as a trustee must generally be an ordinary member of CILIP on submission of their nomination, or be willing to join within one month of sub- mission. They must not be disqualified from holding office as a Trustee. Nomination forms, with information about how to stand for these positions, can be downloaded from the CILIP web- site at
www.cilip.org.uk/nominate. To arrange an informal chat about the posts with Nick Poole, Chief Executive, or John Trevor-Allen, Chair of the Board, please email Denise Hawkes, Executive Assistant to the Chief Executive and Governance Secretary at
Denise.Hawkes@cilip.org.uk Completed nominations MUST be received by Denise Hawkes at Denise.
Hawkes@cilip.org.uk not later than 5pm on Friday 27 September 2021. As an organisation that promotes equal opportunities and diversity, CILIP is keen to encourage members from all backgrounds and parts of CILIP to consider standing, including those from BAME communities and under-repre- sented groups within the profession.
Voting
If either election is contested, a ballot will be held. All members eligible to vote and with an email address registered with CILIP, will receive an email with full information on how to vote online. Only those members for whom CILIP does
September 2021
sion, particularly newly-graduated professionals. The AGM is a two-way opportunity – for you to vote on key issues and for us to listen and respond to your questions. Members wishing to submit resolutions to be considered at the AGM should send them in writing or
not have an email address will receive a postal ballot paper. Please ensure that CILIP has your up to date email address.
If you have any queries, please contact Adam Pokun via email at adam.
pokun@cilip.org.uk.
Thinking about joining the CILIP Board or Presidential Team Members have the opportunity to put themselves forward to serve as a trustee or the Vice-President. If elected, you will work with other trustees, the Presidential Team and staff to set CILIP’s strategic direction and make sure that members’ interests are met and secure. The Board is responsible for making sure that the organisation is financially sound and complies with the law. As part of our commitment to equality and diversity we are actively encouraging members from all backgrounds to consider standing, particularly those from BAME com- munities. We will offer complimentary membership to library and information workers from BAME backgrounds who are duly selected.
Who can stand? You must be at least 18 years old and a member, or be willing to join within one month of submission as above.
What skills and experience do I need? You should be able to demonstrate: Vision, enthusiasm, excellent com- munication and interpersonal skills. A
by email, clearly marked ‘Resolution for AGM’, to Nick Poole, Chief Executive, CILIP, 7 Ridgmount Street, London WC1E 7AE or email:
nick.poole@cilip.org.uk. The last day by which notice of any resolution must be received is midnight on Friday 27 August 2021.
commitment to CILIP, fully supporting our charitable objectives, ethics and values. Experience of working with senior colleagues or at Board level. An understanding of the legal and financial responsibilities of the Board.
How much time does it take? The Board meets four to five times a year. We expect most Board meetings to be held virtually with one or two face-to-face meetings throughout the year. You would need to spend about 10 days a year to prepare for and attend the Board.
How many people are there on the Board? There can be up to 15 people on the Board: Up to 12 trustees elected by the members. Three trustees can also be co-opted.
Will I be paid? CILIP’s trustees and Presidential Team are volunteers and these positions are unpaid but reasona- ble expenses will be reimbursed.
How long would I serve for? We are looking for two trustees to serve for four years. If elected as Vice-President, you would serve as Vice-President in 2022 and as President in 2023.
How can I find out more? Details of how to stand and role descriptions can be found at
www.cilip.org.uk/nominate. Nominations close at 5pm on 27 September 2021. If you have any questions, please contact Adam Pokun, email
adam.pokun@cilip.org.uk.
INFORMATION PROFESSIONAL 5 If an election is contested:
Despatch of postal voting papers 14 October 2021.
Despatch of online voting information 15 October 2021.
Closing date for receipt of ballot papers/ online voting 27 October 2021, 5pm. Declaration of results: 27 November 2021
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