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INSTITUTE NEWS IHEEM policy statement aims to minimise risk


IHEEM has issued an Operational Policy Statement setting out its response to the developing situation on coronavirus (COVID-19).


In line with Public Health England guidance and advice, the statement sets out measures that aim to minimise the risk to the Institute’s Head Office staff and Council and Committee members, as well as those who plan attending IHEEM events over the next few weeks. Ian Hinitt, IHEEM’s President, said: “During this challenging time, the safety and health of our staff, volunteers, and members, is paramount, and the Institute must ensure that it does not put anyone at undue risk, especially those who are working within and supporting the NHS, where their skills, knowledge, and expertise, will be vital to supporting staff and patient care.”


The statement is now available on the IHEEM website: www.iheem.org.uk. Although IHEEM’s policy statement has been published specifically in response to the current outbreak of coronavirus (COVID-19), the Institute says ‘it can be applied to any serious infectious disease pandemic that poses major health risks’.


The Institute added: “Internal meetings – including Council and Committee Meetings usually organised by Head Office – typically involve a significant number of attendees from across a wide geographical area, so could be considered high-risk. Therefore, with immediate effect, all meetings, even those deemed to be business-critical, must be deferred, or the option of holding the meeting via video or teleconference explored and implemented where viable. Branch meetings, and meetings of the Institute’s Technical Platforms, should now be deferred, or conducted by video or teleconference where possible. “The ‘default position’ with external


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home following the coronavirus outbreak, and thus not likely to see copies of HEJ sent to their office as quickly as they would normally, remember that you can keep up- to-date with IHEEM news, and other healthcare engineering and healthcare estate management- related developments, by reading the IHEEM journal using the HEJ app, which is downloadable from both the App Store and Google Play.


events, where IHEEM staff and members are invited attendees,” IHEEM continues, “is not to attend any external meetings, and to keep public travel to an absolute minimum. However, it is recognised that limited attendance may be required. In these exceptional circumstances, Head Office staff should discuss any agreed commitments or invitations with their line manager before attending. In all other cases, anyone with plans to attend a meeting as a representative of IHEEM should refrain from doing so until further notice.”


IHEEM planned events – such as seminars and conferences IHEEM says the COVID-19 situation will be closely monitored, with each event ‘reviewed and actioned accordingly’.


The Institute says this may result in deferral of an event to a later date, or cancellation ‘as a last resort’. Contingency plans with a focus on rescheduling will be developed where possible to ensure IHEEM’s commitment to delivering events that support its membership is maintained.


The Institute said: “IHEEM takes its corporate responsibility to the healthcare industry very seriously, and is mindful that during critical times it should not draw its members away from their vital roles within the NHS and wider EFM healthcare community. We urge everyone engaged in IHEEM business to take all necessary personal precautions over and above any decisions and advice provided by the Institute or Public Health England.”


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April 2020 Health Estate Journal 9


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