WATER HYGIENE & SAFETY The problem
The quarterly WSG included representation from the Trust [Responsible Person, Deputy Responsible Person, Authorised Person, Infection Control doctor/Microbiologist, Infection Control Lead Nurse, AE (W)], the Sodexo Responsible Person, and the Special Purpose Vehicle (SPV). The WSG would then have varying types of reports on compliance presented by members of the WSG. However, these reports were not always consistent, either in terms of content, or the advice contained within them. Additionally, the reports were not always completed in readiness for the meeting, with the meeting group often receiving large and unwieldy spreadsheets. Consequently, the WSG did not always receive the data in a useable and interpretable manner.
The solution
The newly developed ToR and the new agenda for the WSG were just the starting point; these provided the basis for compliance to be measured. What needed to occur next was consistent reporting from the Trust’s AP and Sodexo’s RP. This initially required their respective Water Safety Plans to be reviewed and updated, with the AE(W) providing input accordingly. On completion of this review, a suite of two primary documents was produced, which came to form The Trust and Sodexo’s respective WSPs: n Management Policy – the Trust document which details the roles and responsibilities of all involved across the Trust and Sodexo;
n Operational Procedures – detailing design preferences for new-builds and refurbishments, and the operation and
Hereford County Hospital, where Wye Valley NHS Trust and its PFI partner, Sodexo, have worked together to significantly improve the safe and efficient management of the water system.
maintenance procedures necessary for the respective water risk systems across the estate, a ‘summary of the risk systems’ was prepared using the risk assessments –which were collated by property, type of risk, and number. This was embedded into the WSP. The document further detailed the requirement for sampling and its associated processes, and other emergency actions and incident protocols. Monitoring forms and check sheets were also included.
Both the Trust and Sodexo were now aligned with consistent Water Safety Plans and monitoring forms. The next development step was the need to ensure
that the required monitoring tasks were confirmed and implemented based on the summary of risk systems at each site, and undertaken at the correct frequency. Operational Working Group (OWG) meetings were then established between the Trust and Sodexo, meeting on a monthly basis to collectively review risk assessment risk action plans, risk system performance monitoring data, and sampling results, and follow up actions to ensure that they were on schedule. The OWG additionally established a ToR and agenda to ensure that it delivers on the review of compliance data and the consistent reporting of this data up to the quarterly WSG.
April 2020 Health Estate Journal 27
©Wye Valley NHS Trust
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