Negative Results and Drug & Alcohol History Checks Aſter the pre-employment collection, you must verify a negative result before placing the new employee into a safety-sensitive job. Don’t rely on others to do this for you, as you are the hiring agent and responsible that the employee has cleared his drug screen. As the DER/HR-designated person,


you must also request previous drug- and alcohol-history checks from previous employers for at least the past two years, or more if your policy dictates, and five years for pilots. As seen on the newest available


form provided by the Federal Aviation Administration (FAA), notice the language in the first sentence. It says “While Employed.” Te FAA website also has additional


forms and other resources for DERs, including videos such as “DER—Doing Everything Right.” Tese are great tutorials with different scenarios pertaining to hiring, random testing and refusals. DATIA also offers a class online if you would like to become a certified DER.


www.datia.org


At my own company, we use an outside


source to do all the background checks for our new hires or transfers, as well as for pulling our random tests. Some companies may elect to send the request out themselves. Always document how many times you requested the information and include any mailed requests or phone calls made to get information. Tere are several forms in addition to


negative test results, including employee drug and alcohol training and policy information, that must be gathered to have on file for future audits. In the Summer Issue of DATIA focus—2017, you can reference “Organization and Preparedness for Audit,” which will guide you with the necessary documentation for your safety- sensitive employees.


Random Testing and Refusals Let’s look at random testing. Are you familiar with what to do if a collector reports to you that the employee refuses to be tested, leaves the testing site before


completion of the test, or is uncooperative in any manner? A good example that falls under a refusal, is an employee who leaves the collection site to get something to drink and then goes outside to smoke a cigarete. Tis is a refusal to test. If an employee refuses to be tested, you, as the DER, must take immediate action. Te poster below can be posted in your safety-sensitive areas or become part of your drug and alcohol awareness handbook that is issued to safety- sensitive employees. On the FAA website in the refusal section, there are several questions and answers about refusals. Do you scrub your random pool every


quarter before pulling your random selections? It is a best practice for the DER to quarterly review with the drug and alcohol program manager the testing pool for their site. We call this “scrubbing the pool,” which ensures you have captured all new hires and transfers, and have removed all terminated employees who were in the testing pool. In other words, don’t dilute the pool or you could find yourself in trouble during an inspection.


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