FIRST AID
PLANNING AHEAD
With summertime just around the corner, Event Safety Plan provides First Aid advice for businesses and organisations set to exhibit at festivals, conferences and events across the UK.
First aid provision should be an essential item for anyone planning an event or festival. The health and safety experts at Event Safety Plan recommend the following steps for anyone planning first aid at an event.
UNDERTAKE
A RISK ASSESSMENT You should carry out and document a risk assessment specifically to analyse the level of first aid, medical and ambulance cover your event needs. If your event involves construction and dismantle phases then you will need to assess the first aid requirements of these phases separately and include this in your CDM construction phase plan.
The most important points to consider when carrying out your event safety risk assessment are:
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• What will be happening on site? • What is your build activity? • What are the hazards on site? • How many people will be on site?
• When is your event? Will the time of year affect first aid needs and provision?
• Where is your nearest A&E department and how long does it take to get there?
WHO CAN
PROVIDE FIRST AID? Some event organisers will opt for a private company to manage first aid on site, but you can also use organisations such as The Red Cross and St John’s Ambulance. If you are organising a training event or conference you should check with your venue if they
already have first aid provision or have recommended providers. Whichever option you choose, make sure you keep your provider updated with any changes such as on-site numbers or additional hazards.
It is also important to clearly document who is responsible for each element of your event first aid provision. You will need to ensure that there is a named person with overall responsibility for all first aid and medical provision and this person should be on site for the majority, if not all, of your event. If you have contractors working on site you should also communicate clearly who is responsible for first aid provision and what is available. Make sure you are happy with your provider’s insurance cover as well as their training and DBS checks of all staff. By carrying out risk
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