There are four important reasons why poor space management has a potentially catastrophic effect on your business, it affects your productivity, costs, interdepartmental efficiency and staff retention.
PRODUCTIVITY Staff can’t work efficiently if they
can’t find the right place to work with the right equipment. Yet only 33% of workers feel their workspace is optimised for productivity, according to a recent survey by Sodexo. This situation has developed as the workforce and their demands on our workspace have evolved.
For instance, it’s estimated that flexible working will be the main option for more than 70% of employers by 2020 – and by the same year, there could be five generations working side by side in any workplace.
“IT’S ESTIMATED THAT FLEXIBLE WORKING WILL BE THE MAIN OPTION FOR MORE THAN 70% OF
EMPLOYERS BY 2020.”
Offices have moved away from fixed desks and formal meeting rooms to multi-purpose spaces where workers can hold informal collaborative gatherings. But wandering round the building looking for somewhere to sit is not the answer. Flexible staff need access to modern workspace scheduling technology that helps them locate available space in real time, and book exactly what they need.
“FLEXIBLE STAFF NEED ACCESS TO MODERN WORKSPACE SCHEDULING
TECHNOLOGY.”
So what creates a perfect, optimised workspace? Ideally, it includes advanced CAFM software to design, track, and manage facilities via an intelligent graphical floorplan.
When combined with online workspace booking technology, such as Rendezvous by NFS, the result is an easy-to-use workspace management system that gives managers a genuine overview of space utilisation and lets staff book space easily via their mobile device using an app such as QuickBook.
www.tomorrowsfm.com
COSTS One good reason for the move away
from formal meeting space and fixed desking is that empty space is expensive. You might need a boardroom once a month – but it makes financial and operational sense if it can be used as flexible space for the rest of the time.
INTERDEPARTMENTAL
EFFICIENCY Simply keeping track of who’s using what in a large organisation can be a logistical nightmare. Good space- accounting reporting allows facilities managers to calculate how space is being used and compare it to the lease, to make sure they are being charged for the correct amount of space. They can also charge back space internally when required.
STAFF RETENTION Up to 50% of UK office workers
recently agreed that if the internal design of their office matched their ‘ideal’, it would make them more productive - and 48% craved space to collaborate with colleagues. Those aren’t statistics any office manager can afford to ignore if they want to keep staff happy in their work. After all, it’s harder to keep people happy than it once was.
A recent survey of 500 workers showed that only 40% of millennials (born after 1980) ‘somewhat’ agreed with the suggestion that they were loyal to their company. The same survey found firms are placing greater emphasis on benefits, empowerment and a better working environment.
And if you need any further convincing, consider this: it’s estimated that organisations can gain a 5-10% reduction in annual workplace real estate costs by maximising space planning efficiencies.
It’s definitely time to put away the ping pong bats and office hammocks - and get serious about providing workers with the reliable workspace scheduling technology they crave.
www.nfs-hospitality.com TOMORROW’S FM | 11
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