managed by
skilled
staff
and/or Board
members, as things could take a turn for the worse while someone isn’t looking.
Reach out to the entire membership. Call for volunteers through the Annual Meeting Notice packets you mail out, and don’t forget to make a personal call, staff or the Board, to those in the community you think would be great committee volunteers (and potential Board members!). Throw the doors open for
new folks, asking them to step up and be a part of the process.
Don’t blindside the current committees. Ensure that all existing committees are aware the Board is considering making some changes. Yes, it will create consternation but much better to be open and upfront than appear conspiratorial and be accused of keeping those most affected in the dark (another reason to put committee members
on the new Board task force).
Don’t discount the politics. Some committees may have tremendous political significance in the community even though their
contribution is negligent or even
detrimental. If the ultimate goal is to disband that committee, only do so after “careful study and consideration.” Don’t make the mistake of unilaterally disbanding those committees no matter how difficult they may make your life – in the short- and long- term. Sometimes, committees legitimately exist for political, not practical, reasons.
Communicate. It is very important to ensure the community at large knows the intent of the Board in re-populating committees. Communicate this intent in a positive, “moving-forward-for-the-betterment-of- the-organization-and-all-involved” fashion, not only in your call for volunteers, but at the next Board meeting, in the newsletter and on the website. It’s not spin, it’s actually what you are trying to accomplish.
Publicly thank all committee members. Once the committees have been re- organized and re-populated, thank publicly and privately and more than once all of the committee members who have served, in the newsletter, at a Board meeting, and at any meeting of the membership. Remember, even if some of those folks are a pain, they almost all started out wanting what’s best for the community, and to be a part of the process. Close those loops by letting them – and the community – know how much their service has been appreciated. It’s good politics, and it’s the right thing to do. ◆
Julie Adamen is president of Adamen Inc., a consulting and placement firm specializing in the community management industry. Julie can be reached via email at
julie@adamen-inc.com or through her website
www.adamen-inc.com.
Second Quarter - 2016
www.southgulfcoastchaptercai.com
ommunity 19 CAI
VOICE
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