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SCHOOL MAINTENANCE


A space fit for learning


I


n our second feature on the built environment in schools, and the important role it plays in enhancing student learning, Education Today talks to a selection of suppliers to the sector to find out how we can improve the fabric of our schools and ensure that our children aren’t


disadvantaged by shabby buildings and out- of-date facilities.


The first issue facing schools looking to renovate their existing estate is, of course, managing the funds you have available to do the work required to bring your estate up to standard. According to Steve Voller, founder of Altuity, asset management software provider to the sector, a radical new way of thinking is required to make sure you make the right decisions.


“The cost of dealing with major school building defects is forecast to double between 2015-16 and 2020-2021 and is compounded by the risk of insufficient routine maintenance funding. Preventative maintenance is essential to stop minor defects escalating into significant ones. Dealing with these issues can only be met by considering step changes in approach rather than incremental ones.


“These step changes involve process and technology. For example, in terms of strategic processes for maintenance prioritization which is best for your school or MAT? • ‘worst-first’ approach; • risk based approach;


• asset based approach i.e. balancing the cost of deferring repairs now against future increased costs.


“Having the right data to hand is essential to determine the optimal approach.


“Additionally, defining asset service levels helps manage expectations. What outcomes will your maintenance deliver given different expenditure levels and budget allocations? “At the operational level the 3 ‘C’s - Communication, Co-operation and Co-ordination – are vital.


30 www.education-today.co.uk May 2017 Communication


“Communication is improved when information on assets, defects and service requests etc. can be easily accessed and shared between all of a school’s stakeholders (teachers, admin and site teams). Inbuilt dashboards and reports combined with overlaying data on floor and site plans make communication a visual and intuitive process. By ‘sweating’ prior investment in floor and site plans they become an active part of your maintenance without needing specialist CAD software and more costs.


Co-operation


“By engaging all school stakeholders to report and access data inefficiencies from data re-keying and redundancy are reduced or eliminated. Staff can devote more time to their priorities safe in the knowledge data is being properly managed. “Easy access to information fosters collaboration leading to greater co-operation and understanding – data silos disappear.


Co-ordination


“Co-ordination between staff within a school ensures that limited staff and financial resources are properly allocated and prioritized. Only with a holistic view of a school’s building requirements can financial and human resources be directed for maximum impact.


“Co-ordinating data also improves income generation. For example, integrating booking and maintenance information ensures maximum usage and income.”


For Bob Mortimer, UK & Ireland Sales Manager at flooring specialists Heckmondwike FB, schools are now carefully choosing their floorcoverings to enhance the learning environment and attainment levels of pupils.


“The results of the HEAD project, which studied the impact of their indoor environment on over 3,700 pupils across 153 classrooms and 27 diverse schools revealed a very clear link between children’s academic performance in reading, writing and maths and the physical


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