B USINESS HELPDESK CLOUD CONTROL HELP DESK
Angela Southall, Director and Co-Founder of Health and Safety Consultancy Southalls, the company that provides the BMF Safety Plus service, explains how cloud based softwar e can help your business meet the H&S task
FINDING THE RIGHT safety support can be just as tricky for a fast growing multi-branch business as for a single site operation. Via its relationship with Health and Safety Consultancy, Southalls, the BMF’s Safety Plus service can support merchants of any size.
At the heart of the service is Southalls’ Safety Cloud software, which will help any business to identify and reduce risk, stay
compliant, provide industry introduce a positive safety culture in the process. The simplicity of Safety Cloud software makes it the right choice for companies of any size, whether or not they have their own dedicated H&S staff.
Multi-site solution
The Lawsons Group, a 17 site independent timber, building and fencing supplier covering London and the South East, employs an internal health and safety manager. Ten years ago they realised they needed to move away from an unwieldy paper based system to streamline heath and safety management. Paul Sexton, Lawsons’
managing director, says: “As the company expanded we found we were struggling to keep track of health and safety and maintain a consistent approach to legal compliance across our branches.”
Matters came to a head following a serious incident at the company’s Camden branch. A yard man was run over by a fork lift truck which broke both of his legs. Following presecution, the Lawsons’ team took action to improve their health and safety management.
They needed a fail-safe system that would enable them to:
• Unify the branches so they 10
“ As t As the As the company
As the comp expanded we found we were
struggling to keep track of health and safety and maintain a consistent
approach to legal compliance across our branches.”
were all legally complaint and working to the same policies, risk assessments, auditing systems and training etc.
• Record accidents with accompanying
documentation in one place, ensuring the information is readily available in the unfortunate event of a civil claim.
• Make branch managers proactive, taking ownership of health and safety at their depot.
• Ensure updates are instantly visible company wide, assisting the internal health and safety manager and saving administrative time.
• Generate company-wide KPI and trend analysis, to understand which branches were performing the best. • Hold multiple staff data securely.
Safety Cloud, which uses 128-bit security encryption, allows individuals to access and input data from their desktop, laptop or smart phone. The software is scalable across multiple branches, and includes a transport management module linked to DVLA license checking software to aid merchants with large manage.
Lawsons have no doubt
that the system is working for them on a number of levels, as Paul Sexton explained:
“Our branch managers have found it simple and
easy to use. They particularly like the way the system generates e-mail reminders for maintenance jobs and staff training issues - this is proving to be invaluable. “The system was also endorsed on a recent visit from the local authority health and safety
were impressed with the
the online system. In short they found it to be a very proactive and user-friendly.”
Single site answer Safety Cloud is equally effective for single site merchants, like Chandlers Materials Supplies, a family run business in Chelmsford. One of the company directors is responsible for H&S
matters. They do not have an internal H&S team, but have used Southall’s services for
Chandlers’ managing director, Julia Chandler
said: “We were looking for a personable health and safety consultancy service with software support to help us meet our legal requirements, to satisfy the Environmental
guard against civil claims. The safety software needed to be quick and easy to use from the initial set up through to the day to day management.”
Chandlers had key criteria for the safety software:
• Simple and intuitive to use - so staff were not required to take time out for extensive training.
• Provide reminders when work equipment,
maintenance or staff training is due.
• Incorporate industry June 2017 BMJ
Southalls specialise in helping builders merchants stay on top of their health and safety legal requirements,
keeping their staff and customers safe, and their businesses compliant. For more information about
Safety Cloud software and the BMF Safety Plus service contact us on:
hello@southalls.com or 0345 257 4015.
e-learning for staff.
• Cost effective on a short and long term basis – no start-up costs or extra ‘bolt on’ charges.
Safety Cloud is simple to operate and offers the reassurance of telephone
support if needed. Employees can log on to access industry
essential areas of manual handling, workplace
transport and banksman training. This quick, cost effective, on-site system is invaluable for training staff. Chandlers’ director, Andrew Chandler is extremely happy with the result, saying: “Safety Cloud offers an affordable solution for a single site operation saving time on health and safety admin. When partnered with the consultancy service it takes away the worry of health and safety compliance.”
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