RUN A PTA – Working with AI
If you tell it you run
a PTA, it will learn about your group and how you operate
Individuals can then ask questions about your organisation and its activities, and the AI will provide answers based on the information you’ve supplied. This can serve as a valuable resource for newcomers or provide an effective handover for committee members.
Q What kind of security A
concerns might a PTA have?
One of the biggest worries is data leakage. We recommend
you avoid sharing anything that falls under the GDPR [General Data Protection Regulation], such as names, contact details and images of people, including adults, to protect personal information. Another issue to be aware of is
misinformation, often referred to as ‘AI hallucinations’. To use the tool effectively, you need to know your subject, so you can edit and refine the answers it provides. Ask the AI how you can clarify what it’s saying and use it as your assistant. Don’t let it take the lead. Given the extent of informal AI
use, it’s important to develop an AI policy – ask the school if they can help draft one. Having a policy ensures that everyone in your group understands how your group uses AI responsibly.
Q What else would you include in an AI policy for PTAs? A
Alongside following the GDPR rules, make sure you let
volunteers know to anonymise any information you wouldn’t want shared externally. Creating an official PTA account for ChatGPT, Copilot or similar tools will enable you to keep a history and have it audited if needed. So, make sure all relevant parties are aware that they should use this account for their PTA work. In the account settings, you should also have the option to turn off features that allow the tool to learn from you, so your data won’t be used to train the models.
Q What does AI learn from me when I use it?
input. For example, if you tell it you run a PTA, it will learn about your group and how you operate. It will learn about your preferences when you agree or disagree with its suggestions, as well as from any documents or images you upload or create. If you are already using an AI tool, try asking: ‘What do you think of me as a person based on the information I’ve shared over the past 12 months?’ and see what it says.
A
AI is continuously gathering information about you from your
Q Can you recommend any resources and training? A
The OpenAI Academy (academy.
openai.com) is available to
anyone with a ChatGPT account. Microsoft Learn (
microsoft.com/ en-gb/microsoft-learn) offers information about Copilot and prompt engineering. In addition, you can find resources within the platforms themselves. There is a lot of free content available on YouTube. While there are some paid courses, the technology’s moving so fast that it’s hard for them to keep up.
Q Should we tell the school we are using AI for fundraising? A
I would always be transparent, so nothing can come back to bite
you. As long as you use AI responsibly and share your policy regarding its use, there shouldn’t be any issues. Everyone will have their own opinions, from your headteacher to fellow committee members: some will embrace AI, while others may fear it, but it’s not going away. My perspective is that AI doesn’t do a task for me; it provides me with the information to do what I need to do.
l Qlic IT provides support for schools and non-profits.
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School Fundraising SPRING 2026 49
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