applications Grant applications require preparation, evidence and planning. Approach each bid as an opportunity to articulate your vision for improving your school, says Justin Smith
W
ith over 5,000 grant funders across the UK and up to £1.5 billion available each year,
grant funding remains an attractive proposition for schools and PTAs to finance projects and longer-term initiatives. Securing this funding can transform your school environment and improve educational opportunities for pupils, but the application process often feels daunting. Whether you’re seeking funds
for new technology, building improvements or innovative teaching programmes, understanding the key ingredients of a successful bid is crucial. While there’s no magic formula, there are steps you can take to navigate the application process more effectively, make life easier and, just maybe, catch the eye of a funder.
Learn and
improve First, a reality check. Most funding programmes are oversubscribed, and you’re going to have to work hard to get your
voice heard. For example, the National Lottery’s Reaching Communities Fund allocated £388.8 million for successful applicants between April 2024 and March 2025. During this period, they received applications totalling £1.25 billion for this programme alone. We must acknowledge that sometimes, despite our best efforts and the strength of our applications, funders are simply overwhelmed and have to make almost impossible choices. The important thing is to remain
optimistic, keep going and keep learning. Even if an application is
A guide to writing successful grant
not successful, it provides valuable practice and can lead to helpful feedback for future submissions. Speaking of optimism, it’s worth
knowing that many applications are rejected because the project doesn’t clearly align with the funder’s stated criteria. This is an avoidable mistake. The National Lottery says that the primary reason for rejection is that the application ‘fails to show how the lives of beneficiaries will be improved’. In other words, our storytelling isn’t focused enough on the impact our projects will have on the children.
Where to start? Begin by conducting thorough
research into available funding streams. Focus on local funders such as community trusts, the Lions and the Rotary Club. Don’t forget that county councillors often have discretionary funds they can allocate to local causes. Create a spreadsheet to track
potential funders, noting their priorities, deadlines and typical grant amounts. Only apply for grants that align with your genuine needs and the funder’s objectives. Attempting to retrofit your plans to match funding criteria rarely succeeds, as experienced trustees and grant administrators will see through your efforts. Authenticity is key in both storytelling and addressing genuine need.
Success is
80% planning Preparation is everything. Before you begin, gather your evidence. Find out about your school’s current situation by looking at pupil demographics, achievement levels and any relevant needs assessments. Consult with staff, governors, parents and, most importantly, pupils – their voices add authenticity and demonstrate genuine community engagement. Put
yourself in the end user’s shoes. What do they want from this project? What value does it bring? What difference does it make to their time in school? This approach,
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