RUN A PTA – A fundraising glossary


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Small society lottery: a non-commercial lottery that requires the PTA to register with the local authority and pay a small fee. Registration allows PTAs to sell raffle tickets before an event where a prize draw is due to take place, for example at the school gates during the week before a summer fair.


to a grant-making organisation after funds have been received. Grant writing: the process of creating and submitting a proposal to secure funding from a grant giver. It usually includes detailed information about the project, including its goals, objectives, methodology, timeline, budget and expected outcomes. Incidental lottery: a type of raffle that does not require any permissions or licences and is often held during an event. All ticket sales must take place during the event, but the draw may happen afterwards. pta.co.uk/fundraising/ ideas/step-by-step-raffle In-kind donation: a non-monetary gift of goods or services, such as food, clothing or professional skills. Lottery: a form of gambling where individuals pay to enter and winners are determined by random selection. Raffles, tombolas and sweepstakes are all examples of lotteries. Parent community: the parents and carers of the children at the school. Parent Teacher Association (PTA): an organisation that consists of parents, teachers and staff who work together to enrich the education of the pupils in a school. Depending on the definition of a member, PTAs are


sometimes also known as PTFA (Parent Teacher and Friends Association), PA (Parents’ Association), and Friends of…, among other names. Pre-loved sale: where the PTA offers pre-worn school uniform at sensible prices to help parents with the cost of uniform and lessen the environmental impact of new clothes. PTA member: a PTA’s governing document defines who its members are. Many parents become a member of the PTA automatically when their child joins the school. QR (quick response) code: a two-dimensional barcode that can be scanned using a smartphone. QR codes can link to websites and online payment pages. pta.co.uk/running- a-pta/managing-a-pta/make-the- best-use-of-qr-codes-faqs Regular giving: a scheme that encourages supporters to donate to the PTA on a regular basis directly from their bank account. Restricted funds: money donated to a specific appeal, eg, in response to a request for money to fund a playground, which can only be used for that purpose. pta.co.uk/ running-a-pta/community- engagement/restricted-funds-faqs Secretary: an elected committee member who is responsible for keeping accurate records of the organisation’s meetings and activities. Social media: PTAs use social media channels such as Facebook and Twitter/X to


Match funding: when a company or individual donates an amount of money equivalent to that raised by an employee or supporter. pta.co.uk/fundraising/funding-sources/match-funding-faqs


promote events, raise awareness, engage with parents and supporters, and increase donations. Social media also helps them build relationships with the local community. TEN (Temporary Event Notice): a licence that allows the PTA to hold small-scale, one-off events involving the sale or supply of alcohol or the provision of regulated entertainment. pta.co.uk/running- a-pta/managing-a-pta/selling- alcohol-faqs Treasurer: an elected committee member who is responsible for managing the PTA’s finances. Unrestricted funds: donations the PTA can use as it wishes within its charitable aims. Volunteers/helpers: people who generously donate their time and energy to help with PTA events and fundraisers. Welcome pack: a collection of materials and information the PTA sends to new parents at the school, typically before their children start. It explains what the PTA does, how it works and encourages them to volunteer. pta.co.uk/running-a- pta/community-engagement/ new-parent-welcome-packs


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% School Fundraising AUTUMN 2024 45


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