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QHOW OFTEN SHOULD OUR A I would say that, as a minimum,


SCHOOL REVIEW OUR SERVICE CONTRACTS, AND WHAT SHOULD WE BE LOOKING OUT FOR?


schools should review all


contracts annually, but preferably more frequently. Start by looking at the relative importance of all your contracts, and ensure that the most critical ones get the most attention. Look at all areas – catering, cleaning, insurance, electricity, grounds maintenance – wherever you spend money! There are a number of things that


IT’S NOT WHAT YOU SPEND, IT’S THE WAY THAT YOU SPEND IT!


When it comes to procurement, how can you get the very best value for your school or academy? We put some commonly-asked questions to YPO’s Executive Director, Paul Smith


framework For the design,


supply and installation of desks, storage and workstations.


Framework ref: 513. Go to ypo.co.uk


Furniture


you should look out for. Note when contracts are due for renewal and ensure that they are not renewed automatically. If there is a minimum notice period on an existing contract, make a note in your diary to review it with enough time to give notice if necessary. Most importantly, do you know


that you are getting good value and good service? How do you know? Don’t rely on suppliers telling you that you are getting a good deal! Test the market by asking other schools or by running a benchmarking exercise (public buying organisations such as YPO can complete one of these for you, free of charge).


QWHAT ARE PROCUREMENT DO THEY APPLY TO SCHOOLS?


‘FRAMEWORKS’, AND HOW A Whenever public money is spent it is best practice to ensure fair


and open competition for suppliers, and value for money for buyers. When substantial sums are involved, there’s a legal requirement to conduct a thorough tender process. Frameworks help schools achieve


best value, and encourage fair competition between suppliers. Frameworks are available for a range of services, from ICT equipment to building maintenance and insurance. Schools are required to operate a


Lapal Primary School (317 pupils) gained a bright new learning space thanks to Triumph Furniture (triumphfurniture.com) through the YPO framework


60 SPRING 2016 FundEd


thorough and open procurement process to demonstrate that public money is being spent wisely. A framework is a public-sector contract where a professional purchasing organisation such as YPO has already carried out a compliance procedure to appoint suppliers for a particular need.


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