"By registering our entire supply chain on Access Maintain, costs are locked in and we have the control to know which jobs are open, which contractor is attending – and when – giving full visibility of how much the work is going to cost in
advance, rather than getting some nasty surprises afterwards."
“The vastly improved
management of data has enabled the most efficient
planning of PPM and reactive work across the WMP estate,
alongside its ability to manage work quotations so that costs are captured, controlled and easy to audit...an instant cost saving was recorded by
removing the need for a 24/7 helpdesk function which had previously been supplied at a great cost to the force.”
“Access Maintain has enabled me to achieve a bigger and more realistic CapEx budget. I’m able to see what equipment keeps breaking,
along with the associated cost, and compare that to what replacing the equipment would cost. I can then take this information to the finance
team and the Board, because I have all that visibility in the reporting.”
Here’s how some Access Maintain customers are maximising cost savings:
Property CapEx Projects Capital expenditure projects are notoriously complex and costly, and the difficulties in handling them efficiently often results in them being managed separately from ongoing FM works. Juggling multiple stakeholders without a central database for all key project information, makes it almost impossible to accurately track the cost and status of projects and it is little wonder that many CapEx projects run behind schedule and over budget.
The Access Maintain ‘Projects’ module, has been designed to help manage property CapEx projects and budgets from discovery to completion by streamlining and standardising the processes required. All financial information, status reports and project details are held within the online platform, providing a full audit trail that is available for everyone to view in real-time.
The simple stages of running the Access Maintain Projects module:
• Projects set up with the appropriate process steps using the fully configurable platform and incorporating a check-sheet of items for each milestone. Project ‘type’ determined (e.g. new build, renovation, sparkle), ‘status’ identified (e.g sketch design, produce tender) and budget authorisation limits set for project owners.
• Projects managed by reviewing all quotes and invoices, purchase orders raised and approved and contractor and professional service KPIs reviewed. Automating the process speeds up approvals, helping to reduce schedule delays.
www.tomorrowsfm.com
• Reporting monitored with a financial summary of all budgeted and actual costs at individual project level, or all projects across an estate. Data can be filtered by project, site level, type or status giving complete oversight and control.
Summary Access Maintain provides easy-to-use, cloud-based software for facilities management with a range of safe, compliant and efficient benefits that also deliver cost- effective processes. Access Maintain CAFM software streamlines reactive and planned maintenance to provide cost savings, efficiencies, control and visibility that deliver a quantifiable return on investment and is a valuable tool in helping to identify cost savings within a carefully managed operation.
Find out how Access Maintain can help you to maximise cost savings from your property by getting in touch with us.
Find out how Access Maintain can help you to maximise cost savings from your property by contacting us.
Call: 0845 340 4542
Email: hospitality@
theaccessgroup.com
www.theaccessgroup.com/ property-maintenance
Download Brochure
Access Maintain Property
Maintenance Solution
TOMORROW’S FM | 25
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