(NJMEA Constitution and By-Laws Revisions - cont.)
Section 2 - Immediate Past President The Immediate Past President shall serve as advisor to the President, Supervisor of Performing Groups, and shall have such other duties as may be assigned by the President.
Section 3 - President-Elect The President-Elect shall assume the duties of the President in case of the disability or absence of the President. The Pres- ident-Elect may assume other duties as assigned by the Presi- dent.
Section 4 – Executive Director Executive Secretary-Trea- surer The position of Executive Director is a salaried employee of the organization, hired by the Executive Secretary Treasurer is a two-year position appointed by the President with the ap- proval of the Executive Committee Board. The Executive Di- rector shall receive a contract and be evaluated annually by the Executive Committee. The Executive Director Executive Secretary-Treasurer shall record all minutes of official meetings and keep all official re- cords. He/She shall be responsible for the payment of bills and official obligations of the Association and shall sign all checks drawn on funds of the Association; for the receipt of membership dues and presentation of a financial report to the general membership. The Executive Director Executive Secre- tary-Treasurer may audit biennial meetings of the State Presi- dents National Assembly and assist the President in prepara- tion of an annual budget. The Executive Director Executive Secretary-Treasurer should be bonded at the expense of the As- sociation in the amount of the probable limits of the treasury. A salary honorarium shall be decided upon by the Executive Committee given annually by the Board of Directors for the fulfillment of these duties. The Executive Director Executive Secretary-Treasurer shall be directly responsible to the President of the Association.
Section 5 - Executive Committee The Executive Committee shall administer the business of NJMEA and shall have responsibility for its general program of activities. In addition, the Region Presidents will serve as the official line of communication between the state and the region affiliated
activities. Each member of the Executive
Committee shall receive one vote with the exception of the Region III Presidents (choral/ instrumental), each of whom will have .5 vote.
Section 6 - Board of Directors The Board of Directors shall administer the educational and
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musical programs of NJMEA according to the Constitution and By Laws. Each director designated as chairperson for a specific program shall report to the President.
ARTICLE II - Regions Defined
To carry out the requirements of the Constitution and By- Laws, the state has been divided in three regions:
Region I - (North Jersey) Counties of Bergen, Hudson, Essex, Morris, Passaic, Sussex and Warren
Region II -(Central Jersey) Counties of Union, Somerset, Mercer, Hunterdon, Monmouth, Middlesex
Region III -(South Jersey) Counties of Ocean, Burlington, Camden, Gloucester, Salem, Cape May, Atlantic, and Cumberland
ARTICLE III - Funds
Section 1 - Dues All dues shall be paid by the member to NAfME. The state portion of the dues may be raised $2.00 annually without a ballot of the membership. A membership list will be periodi- cally sent to NJMEA by NAfME.
Section 2 - Monies received Any monies received from any source whatsoever shall be ren- dered to the Executive Director Executive Secretary-Treasurer and properly receipted. A
submitted to the Board of Directors completion of an activity.
complete financial report will be within thirty days of
Section 3 - Disbursement of Funds Funds of NJMEA shall be disbursed by the Executive Director Executive Secretary-Treasurer in accordance with an annual budget adopted by the Executive Committee. Bills submitted with the proper voucher and receipts will be reviewed and approved for payment monthly by the Executive Committee.
Section 4 - Audit
A monthly statement will be presented at each meeting of the Executive Committee and the Board of Directors. At the Sum- mer Reorganizational meeting, a complete statement cover- ing activity of all separate funds for the fiscal year ending on June 30th will be presented. An appointed committee of three (not to include the President or Executive Director Executive Secretary-Treasurer ) shall audit the accounts and present the Audit report to the Board at the September meeting. A reck- oning shall be submitted to the accountant that will be sent to the Internal Revenue Service before November 15th.
MARCH 2021
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