GUIDE TO GROWTH
Take actions and next steps Once the meeting is over, hosts should make sure to wrap things up when it’s time to do so. Even if objectives haven’t quite been met, those who attended the meeting should be able to come up with a plan of action. Those actions can be sent around to
ensure everything that is needed, will be completed by a certain time and date. Most of the time, those in businesses will spend more time completing actions and work outside of meetings so it’s important to take advantage when teams do come together. Collect everyone’s thoughts and ideas by gauging the direction of your team. Leaving with a clear list of actions and objectives will also make the next meeting easier as everything has been noted and any outstanding tasks can be flagged.
PechaKucha – the Japanese approach to meetings PechaKucha is a Japanese style of presenting important information quickly and straight to the point. The objective is to communicate
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FOR STARTERS, IT’S IMPORTANT TO REALISE THAT WE’RE HUMAN AND MISUNDERSTANDINGS, ACCIDENTALLY TALKING OVER EACH OTHER OR MISSING SOMETHING WILL BE INEVITABLE
20 ideas in 20 seconds. Numbers aren’t the most important thing when it comes to this approach, you can present however many ideas you wish, in however many seconds. The point is to conduct a successful meeting where only what is absolutely necessary will be communicated. The PechaKucha technique will also be set the tempo for the meeting itself. Although the PechaKucha technique may not be possible at all times, presentations
can still be used to inform and build context for meetings, especially those that are online. It’s then up to the host whether they would like to open it up questions and other contributions but it’s important to ensure everyone is on the same page first. By editing down points to the essential, clarity is improved, and distractions are reduced. In some situations, Elon Musk may be
right. If the organisation has developed a toxic meeting culture whereby people enter meetings unprepared and leave without outcomes and next steps, the meeting might as well have not taken place. However structuring a meeting and making sure it runs effectively is an art in itself. Following these simple steps will make sure the meeting does not run itself, but instead remains a controlled environment. It’s a great way to ensure each participant has a productive session and leaves with a sense of progress.
Steve Duignan is VP, International Marketing at LogMeIn.
logmein.com
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