GUIDE TO GROWTH
SHOULD YOUR STAFF WALK OUT OF UNPRODUCTIVE MEETINGS? R
Structuring a meeting and making sure it runs effectively is an art in itself, says Steve Duignan
ecently, in a bid to boost productivity at his Tesla Model 3 car plants, Elon Musk sent
out an email to staff in which he made some suggestions on how to streamline working practices. On lengthy meetings and drawn out phone calls, he advised: “It is not rude to leave, it is rude to make someone stay and waste their time.” It’s safe to say, we have all sat in unorganised, meandering meetings and wondered 1) what we were doing there and 2) how we could sneak out. Research reported in the Harvard Business Review found that 71% of managers believe their companies’ meetings are unproductive and inefficient. So, what steps can businesses take to ensure meeting productivity?
26 SME
Taking responsibility Meetings can be a challenge, especially if they are online. Everyone is in different rooms, different time zones and eventually issues could be encountered, for example two people speaking at once. If not handled correctly, this can be a recipe for an unproductive meeting. Businesses should ensure that their staff are well trained on the best ways to host a meeting in order to get the most out of it. As the meeting host, it’s important to keep things running as smoothly as possible. For starters, it’s important to
realise that we’re human and misunderstandings, accidentally talking over each other or missing something
will be inevitable. When this happens, hosts should let the conversation flow if people interrupt, or ask for clarification. However if all the talking is coming from one person only, step in and ask if anybody else would like to input. Everyone should get a chance to contribute, especially if in meetings with stakeholders. It’s important they hear from the whole team, not only to meet them but they’ll create rapport with all members and improve the trust between them. The key to being a good host is not overdoing any of the points made earlier and staying consistent throughout. It’s important to remain flexible enough for give and take but also taking full responsibility of the role throughout.
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