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It’s wise to inspect similar projects that contractors have completed and ask previous clients about their experiences
5. Use an appropriate form of contract
The appropriate choice of contract will be dictated by the scale and complexity of the project, from a simple letter of agreement through to the various standard forms of con- tract available, such as are produced by the ICE, the JCT and the RIBA.
Specifications included within the contract should clearly define the scope of works and also include all drawings. Contract clauses should be fair to both parties and the tim- escales required should be reasonable. The pricing summary should be unambiguous.
6. Select the right contractor It is sensible to use a select list of contrac- tors, such as SAPCA members, who have been vetted to ensure that they have the necessary experience, financial status and quality of workmanship.
It’s important to inspect other similar proj- ects that contractors have completed and to speak to their previous clients about their experiences. Contractors should be inter- viewed and questioned to ensure they can work well as a team. Independent consultants will also be able to provide very useful guid- ance from their own experiences.
7. Agree a realistic programme A programme should be prepared for the overall delivery of the project, not just for the construction phase. The initial stages of feasibility, funding and planning may mean that there’s a very long lead-in time required, especially with large projects with indoor facilities. The Contract Programme is one of the essential contract documents and should
It’s Important to establIsh whIch sports are to be played and to what level, the lIkely usage pattern, and how the facIlIty wIll be managed and maIntaIned
be updated throughout the project. Stage pay- ments will typically be linked to the Contract Programme, with payments due when agreed project milestones are reached.
8. Use appropriate supervision Whatever the level of professional supervision employed, it’s always important for the client to have someone to act as its single point of contact throughout the management of the project, to ensure a consistency of approach and clear channels of communication. Read the CDM Regulations, as they stipu- late the requirements for supervising health and safety on site.
9. Comply with the Conditions of Contract Conditions of Contract are there for the protection of all parties.
Within the contract the client is committed to make payments at agreed stages, within a certain time period, and so it’s the responsi- bility of the client to ensure that the necessary funding is in place.
During the entire length of the contract, all instructions to the contractor should be put in writing to avoid potential misunder- standings even if they seem relatively trivial. Communication is undoubtedly better than confrontation.
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10. Maintain the facility There’s no such thing as a maintenance- free sports facility. Having invested in a new sports facility it’s also important to invest in the appropriate maintenance equipment and provide the right training for the grounds staff. Ten Steps to a Successful Project is one of the subjects being covered at the Sports Facility Shows being held in Cheltenham on 15 May and in Salford on 12 June. Attendance is free. Details regarding these events or how to project manage sports construction proj- ects can be found at:
www.sapca.org.uk l
SUMMARY CHECKLIST
To ensure sports construction projects run smoothly:
• Use appropriate professional advice • Investigate the site • Get the product right
• Have a comprehensive specification • Use an appropriate form of contract • Select the right contractor • Agree a realistic programme • Use appropriate supervision • Comply with the Conditions of Contract • Maintain the facility to the required standard
Issue 2 2012 © cybertrek 2012
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