Nursing Home Litigation
1. Find your original pleading. Open it up. 2. Under the File tab, click Save as. Name it something easy, like “P’s Amd. Complaint (07-24-11).”
3. Click the Review tab. 4. Click Track Changes. 5. Also in the Review tab, make sure your settings are correct — I usually click Show Markup which brings up a drop-down menu. Select Balloons and click Show only Comments and Formatting in Balloons. Tis makes formatting changes (underlining, bold-type, etc…) obvious on any amended pleadings. All other changes will be shown in the text of the pleading.
6. Make whatever changes you want to the pleading. If it makes it easier, you can select Final from the Review tab so that you don’t see markings of the changes, but only see the final version.
7. Before printing the highlighted copy, make sure that Final: Show Markup is selected from the Review tab. Print your document.
8. Ten, print the final (without markup) by selecting Final from the Review tab.
All new material will be underlined, and all deleted
material will have a line through it. Now, if you forgot to do the whole track changes thing,
and you just made a new document, you have two pleadings (let’s call them "Original” and “Amended”). What to do? 1. Open up the Amended pleading. 2. In the Review tab, click Compare and select Compare. 3. Te computer will prompt you for the location of the original document, and the location of the amended document. Input that information.
4. Click the More button to see the framework for tracking changes. Te default is usually fine. Importantly, make sure that under “Show changes in” you click the New Document button.
5. Click Ok. 6. Click anywhere in the Compared Document, then print. 7. Also, be sure to save the compared document. Something like "Highlighted Amd. Complaint (07-24-11)".
Customize Ribbon
Te Ribbon is what replaced the traditional drop-down menus familiar to users of older Word. If you are new to Word 2010, the Ribbon can be confusing because you used to know where everything was, and now much of it has moved. Word allows you to customize the Ribbon to move buttons on existing tabs, or to even create new tabs with those buttons you use most often. Click File, Options and Customize Ribbon to access these features.
Formatting Styles When creating a document, there are bound to be
some things that you want formatted differently within the document. For example, when citing to a longer snippet of text in a motion, I typically indent it on both sides, full justify it, and single space it. With Word, you can save that formatting “style,” meaning that the next time you want to apply that style, you will have to click one button instead of many. To create a new style, select the block of text you want
to later emulate. Click and hold Control-Shift-Alt-S (this is the keyboard shortcut for the Style dialog box; an easier way is to click the miniscule dialog box launcher button on the default Ribbon underneath the Change Styles button). Te bottom left button is New Style — click it. Give your style a name, and make sure Paragraph is selected in the Style Type drop-down box. Click OK. To access your new style, select the text you want to
reformat. Click and hold Control-Shift-Alt-S (or click the same dialog box launcher button as before), and select your style. Your text will automatically convert to the style you selected.
Trial Reporter / Fall 2011 49
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