Nursing Home Litigation LegalTech
Word to Your Lawyer
John J. Cord T
he title may lead you to believe that I am hip like a rap star, but my personality leans a little more toward “White & Nerdy”1
than it does to Snoop Dogg.
Until my Klingon translations of Shakespeare really take off, I’ll just have to stick with the more mundane (and yet infinitely more practical) advice of using technology in a law office. Tis issue we’ll cover the best features of Microsoft Word 2010.
Page Numbering So aggravating is the process for complex page numbering
of Word documents, that I have publicly lambasted it (well, on Facebook, anyway). In fact, the main reason for writing this article was so I could force myself to figure it out. If you have a twelve page document, and you want it
numbered in the ordinary way, page numbering is simple: click the Insert tab, click Page Number from the Header and Footer block, and choose the option that best suits your needs (I typically choose the center at the bottom of the page). If you don’t want the page number to appear on the first
page, click the Insert tab, click Footer, and Edit Footer. In the Design tab, click the Different First Page checkbox. Page one has no page number, and page two starts with the number two.
Here’s where it gets a little complicated, and where
my frustrations have manifested. When I draft a pleading, I want everything in the same document—the motion, memorandum, proposed order and certificate of service. Tat means no page number on the first pages of the motion, memorandum and proposed order; no page number at all on the certificate of service (unless it is more than one page), and the sequence of numbering must be different for the motion, memorandum and proposed order. In WordPerfect, this was a simple matter. In Word, you have to use a specific type of page break to tell the computer that you are, in effect, creating different documents within a document. Here’s how: 1 Weird Al Yankovic:
http://www.youtube.com/watch?v=N9qYF9DZPdw.
1. Open up your new document. 2. Insert your page numbers as usual. 3. Draft your document. When you get to a new “document” within your document, don’t just start it on a new page, but click the Page Layout tab, click Breaks, and click Next Page.
4. Double-click on the second “document’s” page
number in the footer (right now, it should be a continuation of the first “document’s” page number).
5. Click the Insert tab, click Page Number, and Format Page Numbers. Under Page Numbering, change it to read “Start at 1.”
6. If you don’t want a page number to appear on the first page of your second “document,” then follow the same process as above ― go to the footer button click the Different First Page checkbox in the Design tab.
Automatic Numbering My biggest word processing pet peeve often happens
when I have to edit a document that someone else wrote ― say, a 100-paragraph complaint. “It needs a new paragraph inserted between numbers two and three,” I say to myself. Move the cursor to the end of paragraph two, hit return. Blank space. No new number three. I have to renumber the whole document. Automatic numbering is simple: on the Home tab there
are three buttons: Bullets, Numbering and Multilevel list. Click the arrow to the write of whichever type you want to use to select your option, or select the option to define a new format. If you want the second and later lines in any
Trial Reporter / Fall 2011 47
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