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Reaping the rewards of gap analysis
Electronic solutions manufacturer Swansea Industrial Components (SIC) converted to K3 Syspro’s advanced enterprise resource planning solution, SYSPRO ERP
, from its previous business software/manual system. The
company also upgraded the software and called in K3 Syspro to perform a gap analysis for comparing the company’s actual versus its potential SYSPRO use
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More than 20,000 sensors. * Factory Automation. * Process Automation. * Hazardous Areas. * Harsh Environments. * Measurement & Inspection. * Miniature Sensors. * Vision Systems. * Machine Safety. * Vehicle Detection. * Flow & Temperature.
Turck Banner Ltd. Blenheim House, Hurricane Way, Wickford, Essex, SS11 8YT
Tel: 01268 578888
more@turckbanner.co.uk www.turckbanner.co.uk
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rior to upgrading SYSPRO, SIC, a manufacturer of wiring harnesses, wiring looms, cable assemblies, sub assemblies, panel wiring and box builds to ISO 9001 (2008) stan- dards, wanted to confirm that it was already getting the best out of the exist- ing version. K3 therefore performed a gap analysis to show SIC’s management team those SYSPRO modules that were being used successfully and those mod- ules that were not being exploited. The gap analysis provided a live document that identifies areas for improvement and this document is still being used by SIC today. Two years on from the initial gap analysis, the company is reporting increased productivity and profitability from the procedure. K3’s gap analysis service involves on- site consultancy with a senior SYSPRO specialist. The consultant has an in- depth understanding of SYSPRO and the customer’s market sector. The con- sultation period for SIC was completed in just a few days with the K3 consultant spending an hour with each department to identify how SYSPRO was being used to support the business model and where improvements could be made.
P Improved reporting
One of the areas that the gap analysis identified that SIC could improve on was its use of SYSPRO reporting. By adding additional modules, SIC was able to take advantage of SYSPRO Reporting Services using Crystal Reports. This option enables SIC to generate and store all invoices, Bills of Materials, sales lists and financial doc- uments in one place, eliminating mountains of paper documents and saving time spent on manual data analysis and administration. The gap analysis further identified that SIC could benefit from having greater control over the input and output of sales data from SYSPRO by using K3’s data processing solution, DataSwitch, which is used to extract
Right: SIC is getting the most out of its ERP investment
data from various files or databases and load it automatically into SYSPRO where the software can then extract the information for detailed reports and analysis. This saves a significant amount of time analysing data manu- ally and has been another area where SIC has boosted productivity. Clive Smith, financial controller at SIC, commented, “ERP is never static, it constantly changes and evolves and by identifying areas of the software we were not utilising fully, we have been able to save administration time and ultimately increase the profitability of our business. Even now, two years on, we still pick up the gap analysis report in our manage- ment meetings and continue to identify ways to further streamline the business through better use of SYSPRO. “The gap analysis has undoubtedly improved our performance and prof- itability and its legacy continues to bring value to us today. We refer to the report constantly as it helps us to con- tinue to get the most out of our SYSPRO investment and keep up with the latest SYSPRO developments. Our customers also benefit from the gap analysis because it has helped us to identify many new ways of communi- cating with them and delivering a better service. We are definitely going to have another good look at the gap analysis report before we upgrade to the next version of SYSPRO as it will help us to determine exactly which modules and applications we need.”
K3 Syspro
www.k3syspro.com T: 0161 876 4498
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