FOCUS
Golden thread Case study – Sainsbury’s
IN RECENT years, the focus for retail giant Sainsbury’s has moved to the development of existing stores to make the best use of space, especially after the acquisition of Argos and Habitat, and the growth of Click and Collect. With so much historical data about its
assets kept in different places and in different formats (eg on microfiche or 2D drawings), Sainsbury’s needed a new single source of truth that would enable it to answer questions such as: ‘How many of these do we have?’; and ‘How big are they and where are they?’ Previously, this would have involved opening every drawing individually to find the necessary information. In turn, this would ensure that initiatives across its stores made progress quickly and economically by empowering Sainsbury’s teams to make better decisions. The company quickly realised, however, that simply replacing its existing 15 year old systems or converting 2D drawings of existing stores and assets to 3D wasn’t viable in itself for its future aspirations.
managing data – some of the main reasons why data can be so fragmented. Often it is better to have a single version of the data in one place to be accessed by many, as it avoids duplication and ensures each piece of data is in its truest and trusted form. Providing a single version of the truth for all project and asset data, a project and asset information management system or common data environment (CDE) enables information to be accessed and shared by all parties throughout an asset’s lifecycle. A CDE, such as those provided by GroupBC, enables all parties to securely communicate and collaborate on a structured workflow basis, while simultaneously continuing a robust audit trail.
34 JUNE 2020
www.frmjournal.com
Instead, it digitised its historical 2D drawings
to interrogate, extract and validate the asset information from them before getting this data into GroupBC’s CDE. The CDE was integrated with the existing specification and standards system, ensuring that information was not duplicated and yet was accessible from one place. Now, if the company wants to report
how many pizza counters it has, Sainsbury’s team members can simply search to find out where they are located and what size they are, then click through to any related drawings, documents and other information. On the map interface, they can view which other stores have the same component and click through for full details, enabling them to find similar assets within minutes, instead of surveying or visiting individual stores. This digital estate, known locally by
Sainsbury’s as ‘One Property’, enables the company to trust its data and make better informed investment and planning decisions
It might be worth mentioning that on most
major projects, tier one is the organisation acting as the primary information management lead, provisioning the CDE on behalf of the client, and ensuring project information is delivered, assured and approved prior to formal handover. Systems such as CDEs are proving their
worth in a construction industry which desperately needs data that can be easily accessed and safely stored. However, on project completion, it is fundamental that this information is verified and assured, then handed over to the asset owner – who in theory should have access throughout the project anyway.
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