VENTILATION SYSTEMS
Smart logbooks, VSGs, and quality improvements Traditionally, paper logs were available for every critical system, and the associated recording processes were routine, so the logs only contained a limited amount of information. Technology enables a wealth of data to be aggregated easily but, to date, it can be argued that technology has both improved and worsened the traditional situation. It may have improved the collection of and access to some data, but masses of incomplete data does not necessarily improve the quality of the information available to support the associated management processes. However, a smart log book such as
Seeker Ventilation can provide a golden source of verification data which informs the designated staff and other users, who may have different lines of reporting and individual goals. Whether simple rules-based AI or more sophisticated technologies, ‘smarts’ can aid analysis and presentation of that information. By identifying data gaps and missed deadlines, the smart logbook improves the efficiency of data management, which enables a Trust’s overarching holistic goals to be achieved with minimal effort, saving considerable operational time.
Responsibilities and remit While the practical implementation and
‘‘
By identifying data gaps and missed deadlines, the smart logbook improves the efficiency of data management, which enables a Trust’s overarching holistic goals to be achieved with minimal effort, saving considerable operational time
operation of management’s safety policy and procedures relating to the engineering aspects of ventilation systems are the responsibility of the Authorised Person (Ventilation) (AP(V)), the management of the healthcare provider’s ventilation systems is overseen by a Ventilation Safety Group (VSG), which should: n have clearly defined roles and responsibilities covering all aspects of the ventilation systems’ lifecycle – plan, acquire, use, maintain, and dispose.
n be part of a healthcare organisation’s governance structure, and report to the ‘Designated Person’ at Board level. Decisions affecting the resilience, safety,
and integrity of the ventilation systems and associated equipment should be taken with the agreement of the VSG. Major investment decisions require considerable amounts of information, but the associated decision-making processes can often be straightforward. In contrast, with increasing pressure to optimise the availability of resourcing, management
processes need to be established to support the continuous programme of decision making based on the flows of verification information, its analysis, and the resulting performance rankings.
‘Improved transparency’ The improved transparency available from a smart logbook such as Seeker Ventilation will facilitate communication, and enable AP(V)s to support all members of their VSG to operate effectively. By adopting relatively simple techniques based on better flows of information, VSGs can also deliver the incremental performance improvements which are expected in today’s goal-orientated operations, and can ensure essential marginal gains in theatre availability. Parallels for the introduction of
continuous improvement can be found in other areas of healthcare: e.g. a system–centred risk management model for primary care organisations which had a major impact on risk. Sharing of
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2022-05-24 07:40:33 October 2022 Health Estate Journal 115
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