VENTILATION SYSTEMS
Combining ‘smart logbooks’ with Systems Thinking
Stephen Bartlett, an experienced information professional with considerable experience of resource planning, risk management, and healthcare estates management, considers how the updated HTM 03-01, Specialised ventilation for healthcare buildings can – as he puts it – be ‘a catalyst for continuous operational improvements and service transformation’.
This article considers how the recently updated HTM 03-01 can be a catalyst for continuous operational improvements and service transformation. When supported with a ‘smart logbook’, Authorised Persons (Ventilation) can play an increasingly important role in informing their Trust’s Ventilation Safety Group (VSG), while effectively discharging their responsibilities for the practical implementation and operation of management’s safety policy and procedures. A smart logbook increases the transparency of verification data, and improves overall situational awareness. If coupled with innovative management practices, this will also support team learning to build shared visions and a strong positive organisational culture which, in turn, enables every VSG to play a key role in optimising theatre availability
Our healthcare system is under
increasing pressure, and it is essential that the availability of scarce resources such as operating theatres is optimised. Traditionally, experienced professionals have provided expert guidance to ensure that assets and service capacity are adequate to support demands. However, with rapidly advancing technology, and as more and more data becomes available, innovative systems-based processes will improve the management of resource availability. HTM 03-01 provides an excellent
platform to transform workflows and ensure the optimum availability of ventilation systems when coupled with Systems Thinking and smart logbooks.
Ventilation data Data is essential for effective management. There must be sufficient data, and it must be suitably structured so that it can be processed effectively. Once analysed, the resulting information must be presented clearly so users have good visibility of actionable insights and can deliver effectively.
HTM general guidance As all healthcare estates management
A rusty louvre: is it a case of poor quality maintenance, or end of life?
and healthcare engineering personnel will know, the Healthcare Technical Memoranda establish a clear framework for the collection and use of data: n HTMs give comprehensive advice and guidance on the design, installation, and operation, of specialised building and engineering technology used in the delivery of healthcare.
n The focus of Health Technical Memorandum guidance remains on healthcare-specific elements of standards, policies, and up-to-date established best practice. The HTMs are applicable to new and existing sites, and are for use at various stages during the whole building lifecycle.
n Healthcare providers have a duty of care to ensure that appropriate governance arrangements are in place, and are managed effectively. The Health Technical Memorandum series provides best practice engineering standards and policy to enable management of this duty of care.
HTM 00 and risk HTM 00: Polices and principles of healthcare engineering1
explains the need
to minimise risk, and highlights the need to establish principles and procedures which reflect the important role that engineering policies and principles, as implemented by suitably qualified professional and technical staff, have in support of direct patient care. HTM 03-01: Specialised ventilation for healthcare buildings2
is the most
recently updated HTM. Section 13 of Part A details the different types of information required to design, install, verify, and maintain, ventilation systems in accordance with the requirement under the Building Regulations. It is essential to provide documentary evidence of the design, commissioning, and subsequent performance of ventilation systems, as well as recommended maintenance routines (Building Regulations. 2010, Part 8, Paragraph 39). One of the key obligations under HTM 03-01 Part A, 13.15, is for the provision of a
October 2022 Health Estate Journal 113
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