volving IT in vendor demos to inform transportation of potential support needs, she said her department managed the entire implementation process internally, with input from technicians. “Our technicians handle all new
installations and ongoing system maintenance. A third-party was contracted for the initial fleet-wide installation,” she said. She noted that footage captured
through Motive’s AI-Dashcam is accessible exclusively to her through the company’s platform. “My user settings are configured to ensure that only I can view, download or request these videos,” she shared. “As a smaller district, this centralized control allows me to effectively prevent unauthorized access without my direct permis- sion. When downloading footage that may involve students, I can edit the video to blur faces and other iden- tifying features, ensuring only the necessary content is visible. “Additionally, for incidents occur- ring outside the bus, there’s an option to download solely the road-facing camera footage,” she continued. “The system also provides a comprehensive audit log. This feature enables me to monitor the activities of other autho- rized users, including what they’ve accessed and any actions they’ve taken. Given Motive’s additional safety features for driver training and main- tenance, I can also review employee access and activity across these vari- ous functions.” She noted that her primary focus
when selecting a dash camera system was its capabilities in GPS tracking, diagnostics, driver safety and accident reduction. She looked for a system that could monitor unsafe driving behaviors, with a long-term goal of implementing a safe driving bonus program. While that program has yet to be implemented due to financial constraints, she noted it remains a key objective.
Once video is downloaded at Aspen School District in Colorado, its subsequent storage and retention adhere to district policies and procedures.
“I believe recognizing and rewarding our best drivers for their consistent
hard work and dedication to safely transporting our students is crucial,” she said. Caldern at Samsara said close collaboration with IT teams ensures a smooth, scalable rollout. The support, he said, doesn’t stop after setup, and customer success and support teams stay involved to help districts scale, adjust configurations and adopt new features over time. “Our platform is built for interoperability, with open application pro- gramming interface (APIs) and turnkey integrations that work seamlessly with existing systems like routing software, student databases, and SSO (single sign-on) tools,” he said. “Involving IT early helps align network set- up, data sharing and user management with district policies from day one. While Samsara’s dashboard is designed to minimize ongoing IT work-
load, we provides detailed documentation and ongoing support to help teams integrate features over time,” he continued. “Many districts use our APIs to connect vehicle data to parent portals or automate reporting, all
50 School Transportation News • SEPTEMBER 2025
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