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MANAGE YOUR CAPITAL EXPENDITURE PROJECTS EASILY WITH ACCESS
MAINTAIN Capital planning software, or capital programme management software (CPMS), is designed to improve CapEx project management for businesses by streamlining workflow and enhancing visibility. This software enables all stakeholders to review projects at different stages in a shared workspace, providing businesses with full control over the process, budget, and schedule.
Access Maintain offers a project module that enables business operators to manage their CapEx projects and budgets from discovery to completion across multiple sites. For each project, you can review and monitor the KPIs for contractors, quotes, POs and invoices along with a full financial summary of what has been raised, approved and paid with an overview dashboard providing a snapshot view at all stages of the project helping you digitise and automate the processes in your projects.
Here are some of the benefits of using cloud-based project management software for CapEx:
Gaining an overview
An online dashboard delivers a quick-access overview of your ongoing projects that’s accessible anytime, anyplace and to anyone who’s involved – saving a whole lot of time in email chains with updates and alerts for everyone across multiple projects. Gain estate-wide visibility of multiple projects with the ability to delve into individual projects as needed.
Streamline the approval process
Large-scale CapEx projects often require input from many different people spanning multiple departments – which can inevitably slow down progress as you wait for input, feedback and approval throughout the project. Managing
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your project through an online platform, enables you to standardise the approval process, to make it clearer what the next steps are, what has been done already and what is required so you can benefit from shorter approval cycles.
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With so many stakeholders involved, it’s easy for information to be left out, miscommunicated or not shared with the correct people when you’re relying on email chains. On an online platform everyone sees the same information in real-time and check lists ensure that the correct process is followed and everyone who needs to know, knows.
@cleankilluk Automating workflows
As you can follow a standardised workflow with checklists to keep projects on track you reduce the amount of time spent on manual follow-up and admin with more efficient, automated workflows from proposal to completion of the project.
Managing a large estate
CapEx planning across a large estate of sites can quickly turn into an administrative nightmare – for one, you may have a different approval process, involved stakeholders or workflows for different sites. The planning module in Access Maintain enables you to standardise and streamline processes across multiple branches and sites.
Monitoring budgets and spend
The online platform delivers increased insight and control over ongoing spend related to each project allowing you to have a real-time view of current and expected spend while easing collaboration and speeding up completion times.
Keeping a comprehensive audit trail
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database – which means you can monitor, track and review every receipt, sign off and certificate along the process and refer back at a glance when needed.
Enforcing policies
You can ensure strict adherence to company policies from everyone involved in the project with an overview of every stage from a legal and company perspective.
Managing the entire process
Every element of your CapEx project can be managed in one platform:
• Financial information – Manage budgets, purchase orders, quotes and invoices.
• CapEx projects processes – Approvals, check-lists, sign- offs, completion.
• Contactors – Monitor external contractors and professional services records, certificates and ongoing KPIs.
Maximising profits
We understand that your CapEx project management needs to be as efficient as possible to minimise time and cost to your business and reap the benefits of the investment. Our software has been designed to ease the long-standing challenges of CapEx project management that historically have been slow and costly to businesses. Get ready to execute your CapEx plans in less time, with less spend.
www.theaccessgroup.com/ property-maintenance
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