FRONT OF HOUSE (MEETING AND CONFERENCE FACILITIES) DIGITAL GATEKEEPING


Bruce Donald, UK and Ireland Sales Manager at SimonsVoss, explores how meeting and conference venues can navigate the demands of the recently passed Martyn’s Law.


As public security expectations tighten, conference and meeting venues are under increasing pressure to strengthen safety procedures. The introduction of Martyn’s Law, officially the Terrorism (Protection of Premises) Act 2025, requires venue operators to assess security risks and put proportionate measures in place — and access control is a big part of that conversation.


The new law highlights the importance of preventing unauthorised entry, managing crowd flows, and integrating security infrastructure with emergency response plans.


For conference centres and multi- use event venues — which face fluctuating visitor volumes and complex operational demands — it’s about striking a smart balance: protecting staff, guests, and visitors without compromising the welcoming, efficient environment expected of modern meeting venues.


Access control in the context of Martyn’s Law Martyn’s Law doesn’t dictate specific access control methods but highlights them as a critical element in reducing risks. The


idea should be to tailor security and access


systems to the size, use, and risk profile of each


site.


For conference centres, with their constantly


changing visitor numbers and event types, this means


managing secure, orderly access without slowing operations down.


Key areas where access control measures support Martyn’s Law responsibilities include:


36 | TOMORROW’S FM


• Preventing unauthorised access to restricted areas like plant rooms, control hubs, and VIP lounges.


• Screening and monitoring entry points to help detect potential threats early.


• Managing crowd flow and minimising bottlenecks, reducing vulnerable gathering points.


• Segmenting spaces so only approved personnel access sensitive or high-risk zones.


• Linking access systems to emergency and evacuation plans, enabling lockdowns or fast exits when needed.


Digital access control: A flexible,


scalable option Many conference and meeting facilities are switching to digital access systems due to their flexibility and ease of management.


Digital access control systems or digital locking systems, allow programmable credentials — cards, fobs, smartphone keys, or PIN codes — to be adjusted in real time. Access can be granted, restricted, or revoked instantly, providing operational efficiency and stronger security.


The system offers several key benefits, including real- time, centralised control for multiple access points, allowing for streamlined management across a site. It supports customisable permissions tailored to different event profiles, enhancing flexibility and security. Comprehensive audit trails help track activity and support incident reviews when needed. Additionally, the system integrates seamlessly with visitor management tools and existing security infrastructure, contributing to a smoother, more efficient visitor experience by reducing friction throughout the access process.


Fire safety considerations Security is only half the story. Access control also needs to work in harmony with emergency standards like BS EN 1125 and BS EN 179, which cover panic and emergency exit devices.


• BS EN 1125 applies to panic exit devices (typically horizontal push bars) used in public spaces where people unfamiliar with the layout might need to evacuate quickly during a fire or emergency. These ensure doors open easily with minimal force and no prior knowledge of how to operate them.


• BS EN 179 covers emergency exit devices (lever handles or push pads) intended for areas where building occupants are likely to be familiar with escape routes and where panic isn’t expected.


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