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Policy & Compliance


www.bifa.org


Guidance on documentation for ro-ro movements to/from the EU


A ‘no-deal’ Brexit will have a significant impact on ro-ro traffic with drivers required to carry an extensive list of documentation, as outlined in this article


Trade with the EU has been underpinned by the Customs Union and Single Market which, since 1 January 1993, has allowed goods to move, in the main, between EU member states without the need for a customs declaration or significant frontier checks. Ro-ro is the transport mode most likely to be impacted, especially by a ‘no- deal’ Brexit, and the government’s determination for the UK to leave the EU whatever the circumstances on 31 October should be borne in mind. There is a significant amount of additional information on the government website regarding procedures and processes. We feel that it is appropriate in this brief article to highlight the additional documentation that the haulier will need to carry. The list is not exhaustive, but we believe that it covers most scenarios. Required by drivers for all journeys:


• Valid passport, including six months’ validity, • Driving licence, • EU Identity Card, • Relevant insurance documents for motor vehicle and trailer,


• Copy of vehicle registration documents, • CMR documents.


Required for all export consignments: • UK EORI number, • EU VAT number (if applicable), • Customs forms dependent on Customs regime used: n


Examples of other documentation relevant to specific goods and movements include those required for food, drink, plant and live animal movements: • For goods leaving the UK – UK Health Certificate (or declaration/ documentation from the competent authority in the EU),


• Catch certificate (fish), • UK processing statement (fish and shellfish), • UK storage document (fish and shellfish), • Phytosanitary certificate, • VI-1 Document for wines and spirits, • IPSM 15 Compliance proof for wood packaging materials,


• Dangerous Goods Note, • Equine Passport.


Required licences for specialist and/or controlled consignments: • CITES Permit (for import/export notification), • F-gas or ODS licence, • Prior Informed Consent (PIC) for all chemicals, • Duly Reasoned Request (DRR) to export waste,


• Veterinary medicines certificate, • Kimberley Process Certificate for rough diamonds,


• Drug precursor licence – wet stamped at the border,


UK Export declaration which includes the safety and security declaration, n


ATA Carnet, n TIR Carnet,


• Objects of Cultural Interest Licence – issued by The Arts Council England,


Transit Accompanying Document for goods


moving under the Common Transit Convention, n


• Commercial invoice and packing list. 10


• Dual-use goods export licence and similar, • UN/EU sanctioned goods licence.


Required pre-notifications or registrations: • Safety and Security Declaration (immediately


for exports from the UK to EU, for imports from the EU to UK at a future date to be determined),


• Pre-notification on TRACES (for certain products requiring SPS certification),


• Notification for imports into the UK of animal- related products on IPAFFS,


• Registration of company on EU REACH (for all chemicals).


• Currently we are being advised by French Customs for goods not travelling under Transit but requiring customs clearance there that a declaration is required before the goods depart the UK. A full customs declaration will have to be summitted and the Movement Reference Number provided to the driver. Checks should be made on other EU member states’ websites to establish individual national requirements.


This indicative list highlights the number of


different types of documents required, dependent on the type of consignment and the reason for moving the goods. It is important that all familiarise themselves with the relevant documents and the correct procedure for processing them. For instance, some documents need to be presented and wet stamped by Border Force at the frontier.


Also, due consideration will have to be given to avoiding the impact of any delays resulting from the need to present goods covered by such documents.


BIFA would like to thank HMRC for providing the information on which this article is based.


October 2019


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