fl ooding, forest fi res, extreme heat, high humidity, cold or freezing temperatures, blizzards,
ice, earthquakes,
insects, wasps and bee nests and unpleasant smells from nearby farms? Where are the nearest storm shelters and are weather alert radios nearby? Consider these tips to help combat Midwest
weather challenges as you plan successful meet- ings for the comfort, enjoyment and safety of the participants. Tents
• Anchor for strong winds • Avoid clear-top tents for hot daytime events • Flooring protects against damp or muddy grounds
• Sidewalls are necessary to cool or heat a tent
• Mosquito netting helps with insect or pest control
• Ceiling fans, fl oor fans, air conditioning units and heaters can be added
Rainproof • Non-slip mats • Festive galoshes or fl ip fl ops
• Umbrellas • Beach towels
• Ponchos or other dispos- able rain coats
• Waterproof furniture • Covers for food
• Rolling carts to move items quickly
The Midwest is blessed with four seasons, each with its own meeting planning challenges.
Heat
• Sachets of sunscreen • Outdoor shade canopies • Beverage stations
• Frozen drinks and smoothies replace sweet trays • Refrigerated semi-trailer to keep food cool in remote meeting locations
• Marble and granite serving pieces to keep food chilled • Lighter, smaller food fare, including kebabs or lollipops of meat
• Mini-fan misters and personal fans
• Portable evaporative coolers and air conditioning units • Chill EZ bandanas or handkerchiefs • Non-heat generating LED lights Cold and Ice
• Ice melt for walkways • Weather-resistant heaters, easily transportable with enclosed electronics and fl ames to use in tents • Commercial hand warmers and head gear Insects and Bugs • Exterminate ahead of time
• Schedule around vendor and supplier set up and participant arrival
• Remove linens from the table while spraying • Know the side effects of the pesticides being used
• Imprinted fl y swatters at each seat • Decorative mesh covers for food • Fans and discretely placed bug zappers • Citronella candles and sugar water
WWW WWW.MIDWEST IDWESTMEETINGS COM
EETINGS.COM 19
• Covered shuttle carts from parking to meeting site Power Sources • Generators • Extension cords • Walkie-talkies
• Battery operated items
• Suppliers take stairs in case of elevator failure
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