This page contains a Flash digital edition of a book.
LET’S LOOK AT THE BENEFITS:


• Permissions – The process of selecting a group of vendors and inviting them to review your plans and specifications is essential in a well-integrated communication and file sharing system. Most general purpose file


sharing


platforms require you to set the permissions for each invited vendor. This becomes a significant time draw when you need to invite hundreds of vendors to view your project. Make sure your Invitation to Bid solution offers an easy-to-implement permission system. It


will


save your team significant time and keep pri- vate documents secure.


• File Upload – The document sharing process must provide a simple drag-and-drop feature which all browsers support today. This saves your team time and streamlines your work effort.


• File Format – File formatting is sometimes overlooked by the GC. Blueprint files come from many different software applications and not all subcontractors or suppliers have the tools to convert or read all formats. Some ITB solutions, like those provided by The Blue Book Network, convert any file into a PDF, making it very easy for your vendors to view your documents. In addition, The Network’s system will


actually


separate multi-page PDF files into single-page blueprint documents to reduce download times for your vendors.


• Indexing – The best Invitation to Bid solutions index all of the words in your documents. This makes it easier for you and your vendors to search for specific key words and informa- tion. ONETEAM (www.oneteam.build) is a new solution that offers this level of search capabil- ity to everyone who is granted access to your project materials. I’m sure you can imagine the savings that you will experience.


Keyword Search Results


• Reports – A critical part of document sharing is reporting. Your Invitation to Bid solution should provide reports reflecting which vendors accessed which documents. If


you post an


addenda, you need to know that the vendors you are selecting accessed that particular docu- ment. This level of detail will help you avoid risk and change orders down the road.


STREAMLINE FOR SUCCESS If


you are responsible for


assembling


a


“manufacturing” team to build a unique building, be sure to use an Invitation to Bid solution to manage the vendor selection, communication, and document sharing


pro-


cesses. The time savings will far outweigh the cost of these systems—and help you streamline for success.


For information on these complete building solutions and to schedule a demo, contact BuildingBlok Solutions Director, Justin Nolan or ONETEAM Director, Ed Haege.


justinnolan@buildingblok.com


ehaege@mail.thebluebook.com


POWERED BY THE BLUE BOOK NETWORK - THE CAROLINAS / SPRING 2016


35


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