MANAGEMENT SYSTEMS ANDY SANTORO – PRESIDENT, SANSYS INC
Web-based living maps insystemsmanagement
Accurate, up to date drawings and data are an essential requirement in day to day maintenance and crisis management in the healthcare facility environment. With major construction and renovations often occurring at the same time, this requirement becomes even more essential and more difficult and costly to achieve.
At the William Osler Health System – Etobicoke General Hospital, located in Ontario, Canada, plans were underway for the expansion of the facility, which would involve major changes to the electricity and water distribution systems. Contractors and staff worked together to gather information on the locations of and the connections to and from all the major maintainable electrical equipment. An accurate electrical single line
diagram was developed along with a database providing critical attributes and the locations of all equipment shown on the single line. This was done using conventional software programmes such as AutoCAD and Microsoft Excel. Because of the numerous infrastructure changes taking place, an easier and more flexible solution was needed to keep the information accurate. With input from the hospital, Sansys developed a new and unique application known as an electrical/mechanical mapping application (EMMA).
EMMA is a combination of software and data migration services that transform customer owned CAD based and other data into a comprehensive set of database tools and web interface to help facility management personnel efficiently identify, locate, inventory, manage and edit details of their mission critical equipment. With facility staff regularly updating information through EMMA, the system transforms hard/soft copy drawings and data into a combination of ‘living’ documents. The system was developed to generate
connection diagrams on demand. Each equipment block is an active tag that provides options on selection including ‘show location on floor plan’ or ‘generate isolation report’. The facility floor plans were used as the basis for the equipment tag locations. The CAD floor plans were converted to the HTML5 drawing canvas so they could be used in the browser without special software.
IFHE DIGEST 2018
Figure 1: MCC-B, what it connects to and from, and detailed information on the equipment all on one screen. All tags are active and navigation to the equipment location in the main riser is enabled through menus when equipment is selected.
The main features of the system
include: l cloud based architecture to enable access anytime and from anywhere
l simple browser interface for staff without third party software
l controlled access for staff and contractors limited to ‘view only’ or ‘edit’
l locating single line equipment on facility floor plans
l locating equipment through dynamic links from schematic or equipment lists or vice versa
l automatically tracking who, when and what was changed
l ability for staff to edit equipment
information and locations quickly and easily from the browser interface using drag and drop
l editable panel schedule form tied into the database to keep circuits up to date
l ability to upload notes, images and files for each piece of equipment
l output shutdown reports in Excel indicating equipment affected down to the circuit level
l mobile capability to make on site modifications to the system.
Scott Payne, facilities co-ordinator at Etobicoke General Hospital, is the EMMA administrator and provides users with
Andy Santoro Andy Santoro P Eng is president of Sansys Inc, which provides unique,
customised cloud based solutions for healthcare construction and facility management. With the help of the company’s healthcare clients, EMMA was created to address the need for accurate facility infrastructure
records that would allow staff to understand mission critical components within the facility. Andy’s articles on healthcare facility equipment management have been published in industry magazines and he has
presented sessions at Canadian Healthcare Engineering Society and North American Health Care Design conferences
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