The Attorney's Office Tools
another data center. Tis way, if your onsite backup fails or you need a file that was not captured by the onsite backup, you have a back up plan so you lose nothing. Plus, incidents like fires and floods could potentially take out your backup system along with the rest of your system. Along with a backup, your firm may want to consider a
disaster recovery system and plan if you are concerned about extended downtime while your system is being rebuilt. Most backups are focused on data, so while you still have all of the information you lost during a disaster, your IT guy still has to rebuild and reconfigure your entire network. Tis can take a lot of time, and many businesses cannot afford extended downtime while their network is being put back together. Depending on your budget and tolerance for downtime, there are solutions that will allow full redundancy to bring your firm up in a matter of minutes, as well as imaging solutions that can bring your network back up in a matter of hours. Since rebuilding a network from scratch could potentially take a week, even for a small firm, it may be worth the investment to put together a disaster recovery system.
Smartphones, Document Management, and other technologies
Te real trend in IT over the past several years has
been integration. While the technology is not perfect, many applications allow you to share data in your practice management software with your smartphone (such as
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32 Trial Reporter / Spring 2010
an iPhone, Blackberry, or Palm) as well as a document management system. Tis may or may not be of use to you, but it is something to keep in mind when designing a system from scratch. Although faxes are used less, they are still being used by
most businesses. Many offices implement fax “servers” that manage faxes coming in and organize them on your network. Furthermore, these systems also can typically integrate with email systems. So rather than printing out paper, walking it over to the fax machine, dialing a number, and waiting for a connection, many faxing systems will allow you to use something like Microsoft Outlook to send faxes from your desk.
Cloud computing is also an emerging trend. Cloud
computing is when applications are hosted in other locations, which can potentially reduce support costs and provide more variety for how you work. While you may not be able to fully implement a cloud computing system right now, I think in the next several years as Internet speeds and reliability increase (and extend further into more rural areas), the demand for cloud computing will increase. Tis is something to keep in mind, even though it may not necessarily work for you right now.
Conclusion Tis is only the tip of the iceberg when it comes to office
technologies. While I cannot predict what new technology will be out there in the next 6 months, I can assure you that it will be different from what we are doing now. Te only constant in IT is change. But by working with the right people and planning out your investments in network infrastructure in the right way, you can gain efficiencies that will keep your business profitable and productive.
Biography Ben Schmerler is an Account Executive
for Choice Technologies (MAJ Gold Sponsor). As an Account Executive, he spends most of his time designing networks and developing robust support plans for his clients’ networks. Prior to this responsibility, he worked in Project Management to plan and coordinate major network installs so that they would go as smoothly as possible. Ben graduated from Towson University in January 2006
with a degree in Computer Information Systems and Business Administration with Suma Cum Laude Latin honors. While in college, Ben worked for Lexmark International doing sales and marketing of consumer level printers. Ben can be reached at
ben@choicetech.com or 410-527-
0072 ext. 133.
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