Committee. Any emergency or special funding granted by the CF&A Executive Committee will be taken from the Conference Reserve Fund and/ or the Emergency Needs Fund.
310.45 Te conference treasurer is authorized to pay only properly executed expense vouchers as described below. 1.
2. 3. 4.
5.
Line Item Number and Name: Vouchers must contain the complete budget line item account number and account name.
Expenses incurred for: List the specific group meeting, event or service.
Date and Place: List the date (month, day, and year) and city or specific place of the meeting or event.
Meals incurred while on conference business will be reimbursed up to a reasonable amount with appropriate documentation.
Travel a.
Auto--Actual mileage traveled at 15 cents per mile plus 1 cent per mile per additional passenger to encourage car pooling. Conference staff mileage will be paid at the maximum Internal Revenue Service rate.
b. c.
6. 7.
Air--Lowest fare available. Attach original or copy of ticket to the expense voucher.
Other--Provide receipts for parking, taxi, or other modes of transportation.
Lodging: Attach a copy of the lodging bill listing the reasonable expenses incurred.
Telephone: Attach copy of bill for long distance calls with the calls circled that are to be paid. Te amount to be paid should include all appropriate service charges and taxes. Only conference related calls will be paid by the conference treasurer.
8.
Honorarium: List the amount to be paid and the individual’s Social Security number or Employer Identification number. Tis information is required by the Internal Revenue Service and no voucher will be paid without this information. Attach supporting evidence authorizing the honorarium to be paid.
9.
Other expenses: Be specific in listing the expense and include the invoice or customer number on the voucher when applicable. Attach the original or copy of the bill or a paid receipt to the voucher. Purchase orders or packing slips that are not invoices are not acceptable as supporting evidence.
F-16 2010 Missouri Conference Journal
Rules & Policies
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