FEATURE WAREHOUSING & STORAGE
EFFICIENT EMCS PROCESSING P
Implementing AEB’s EMCS||XPRESS solution has resulted in faster processing of excise goods, increased efficiencies and cost reductions for a UK warehousing and logistics handling provider
remium Warehousing manages a well-established warehousing facility
and runs its operation from a clean and secure 300,000 sq. ft. site at Sywell, three miles north of Northampton and specifically designed for the management and control of palletised goods. The company provides reworking and
picking, container loading and unloading and warehousing and distribution services for all types of materials but specialises in the storage of foodstuffs. Premium Warehousing operates an approved HMRC bonded warehouse and is licensed to store beers, wines and spirits. On average about 75% of all deliveries are subject to EMCS declarations based on suspended duty payments and respective customs requirements. Shipments to the Carlsberg UK distribution centre usually took place at around 4pm. During this rush of activity manpower was required to load the trucks and submit EMCS declarations, resulting in delays and frustrations much later in the evening. With staff being tied up with EMCS submissions warehouse management tasks such as stock counts and various system updates could not be completed, leading to backlogs in a number of areas. In addition, staff had to manually enter the full data requirement for each individual shipment and submit all EMCS declarations directly via the HMRC portal, a process that was inconvenient, time- consuming and error-prone. Overall, the submission for each shipment subject to excise movement control took about 10 minutes, requiring a dedicated member of staff to manage daily volumes. When Carlsberg UK’s HMRC related
transaction requirements increased by approximately 300% in 2014 it became clear that manual processing was no longer manageable. Additional resources were required to cope with this increase and maintain existing tasks. Premium Warehousing started to look for an automated solution to support the EMCS processes, taking advice from key business partners and their own EMCS users for first-hand recommendations.
EFFICIENCY IMPROVEMENT In January 2014 managing director Chris Lee attended a meeting between AEB and a mutual customer to discuss how to efficiently manage the increased customs
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additional staff. Only one person processes the entire volume of EMCS submissions without assistance at peak times. This has enabled staff to focus on core tasks without distraction and support for EMCS. Central management and full transparency over all duty suspended excise goods movements including their current status are provided for. This supports the operational side, enables even better customer service and ensures customs compliance. “In our business, especially dealing with
requirements. Impressed with AEB’s team and the EMCS product as part of the company’s comprehensive ASSIST4 solution suite for supply chain management and global trade. Premium Warehousing placed its order on 1 April 2014. AEB’s EMCS||XPRESS is one of the ‘software-as-a-service’ (SaaS) applications from the ASSIST4 solution portfolio hosted in AEB’s official ISO 27001 certified computer centre. It supports the secure and efficient transmission and processing of electronic customs messaging in compliance with applicable EU law. On 14 April 2014 EMCS||XPRESS went live at Premium Warehousing and has since been used by its shipping and administration teams on a daily basis. “The collaboration with the AEB teams
during the initial decision process and project implementation was excellent,” says Lee. “We felt our needs were understood and supported at all times and the fast implementation met our business goals and expectations.”
BUSINESS BENEFITS Prior to implementing EMCS||XPRESS staff took 7-10 minutes per declaration; now the processing time has been reduced to about 10 seconds which includes the actual submission and the automated printing of the EMCS EAD (Export Accompanying Document). This means that the 300% increase of customs requirements for Carlsberg UK shipments can now be managed without
MARCH/APRIL 2015 | MATERIALS HANDLING & LOGISTICS
EMCS||XPRESS provides Premium Warehousing with complete audit trails for every EMCS movement and a clear overview of all receipts and transactions
perishable cargo, smooth operations and regulatory compliance are crucial to deliver first class customer service and keep a competitive edge while growing the business,” says Lee. “If we had not implemented EMCS||XPRESS we would not have been able to handle the major volumes increases without hiring additional staff or experiencing negative impacts on service levels.” Customs compliance in the area of
EMCS not only refers to the correct processing of shipments and EMCS submissions but to the management and maintenance of all involved records until the goods have been released for consumption and excise duties have been paid. Even longer than that to ensure compliance with official archiving and record-keeping requirements. EMCS||XPRESS as part of the ASSIST4
solution suite provides Premium Warehousing with complete audit trails for every EMCS movement and a clear overview of all receipts and transactions to ensure that missing receipts from final consignees can be promptly identified and requested from the relevant parties. “Our users are very happy with the
usability of the application, its features and how the solution supports their daily work,” concludes Lee. “From a management point of view we’re pleased with the overall efficiency increase and the value we received for our investment. It’s of additional benefit for us to use the same system as our customers which further assists in meeting and exceeding their service expectations. We’re looking forward to future growth in excise goods distribution supported by smooth EMCS processing with EMCS||XPRESS.”
AEB T: 01926 801250
www.aeb-international.co.uk Enter 308
/ MATERIALSHANDLINGLOGISTICS
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