two, or three years so that, whenever possible, one-third of the
Section 4. Committees of the board of
members shall be appointed each year. No member may serve
Directors, part e. Planning Committee
on a committee for more than six consecutive years without
Board approval, except for ex officio members. Members of
cURReNT: e. Planning Committee. The Planning committee
committees shall serve until their successors are appointed or
shall consist of the President-elect, who acts as the chair, the
elected.
other members of the executive committee, the other two
Vice Presidents, a Board member from among the council
ReASONS fOR cHANGe: The sentence “The term of membership
of chapters Representatives, selected from among the three
for Ad hoc committees is the life of the committee” makes
representatives by the Governing Board of the council of
clear that appointments to ad hoc committees are not for
chapters and a Board member from among the council of
three years as is true for other committees.
Sections Representatives, selected from among the three
representatives by the Governing Board of the council of
Section 4. Committees of the board of
Sections. it is responsible for annually preparing a three-year
Directors
plan of Association programs and activities, and recommending
priority decision packages into the annual budget. it shall also
cURReNT: The committees of the Board of Directors are listed
periodically review, and report to the Board of Directors about,
next. each committee shall prepare an annual report to the
longer-range Association plans including determining when a
Board of Directors and to the committee on committees. for
new strategic plan needs development.
each committee, the committee on committees shall maintain
and periodically update a procedures manual.
PROPOSeD: eliminate this section.
PROPOSeD: The committees of the Board of Directors are
ReASON fOR cHANGe: The adoption of a Strategic Plan and
listed next.
a planning process by the Board of Directors has made the
entire Board responsible for planning.
ReASONS fOR cHANGe: (1) eliminate unnecessary reporting. (2)
Allow the Board flexibility to specify reporting needs without
changes to the By-Laws. (3) The committee on committees is
Section 5. Standing Committees.
being eliminated. See below, changes to Section 5.
cURReNT: The Standing committees are listed next. each
Section 4. Committees of the board of
committee shall prepare an annual report to the Board of
Directors, part b. budget Committee
Directors and to the committee on committees. for each
committee, the committee on committees shall maintain and
cURReNT: The Budget committee shall consist of the three
periodically update a procedures manual.
Vice Presidents and Treasurer, ex officio without vote. The
senior Vice President shall serve as chair of the committee. it is
PROPOSeD: The Standing committees are listed next. each
responsible for annually proposing the budget for the coming
committee shall, with support from ASA staff, maintain and
fiscal year. With the Planning committee, it is responsible for
periodically update a procedures manual.
annually recommending a budget for action by the Board
ReASONS fOR cHANGe: (1) eliminate unnecessary reporting. (2)
of Directors. it is also responsible for annually evaluating the
Allow the Board flexibility to specify reporting needs without
capital budget, the salary classification structure, and the
changes to the By-Laws. (3) The committee on committees is
fringe benefits for the Association staff. it shall also periodically
being eliminated. See below, changes to Section 5.
review the incomes, expenditures, and allocations during the
year for consistency with the budget; the accounting system
Section 5. Standing Committees, part a.
employed and the budgeting process; and the facilities need
of the Association home office.
Committee on Committees
cURReNT: a. Committee on Committees. The committee on
PROPOSeD: The Budget committee shall consist of the three
committees shall consist of six appointed full members
Vice Presidents and Treasurer, the latter ex officio without vote.
and the three Vice Presidents of the Association. Of the
The senior Vice President shall serve as chair of the committee.
six appointed members, two shall be designated each
it is responsible for annually proposing the budget for the
year by the President-elect for terms of three years. The
coming fiscal year. it is responsible for annually recommending
committee on committees shall review the committee
a budget for action by the Board of Directors. it is also
structure of the Association and make recommendations to
responsible for annually evaluating the capital budget, the
the President and Board of Directors. it shall arrange for the
salary classification structure, and the fringe benefits for the
preparation or review of a statement detailing the purposes
Association staff. it shall also periodically review the incomes,
and functions of each continuing and Ad hoc committee.
expenditures, and allocations during the year for consistency
it shall recommend changes in assignment of committees,
with the budget; the accounting system employed and the
recommend establishment or dissolution of continuing and
budgeting process; and the facilities need of the Association
Ad hoc committees, and perform such other functions related
home office. if it so chooses, the Board of Directors as a group
to the Association’s committees as the President or the Board
may serve as the Budget committee.
of Directors may request.
ReASONS fOR cHANGe: (1) Per the adoption of the ASA’s
PROPOSeD: a. Leadership Support Council: The Leadership
Strategic Plan, the entire Board is responsible for planning, and
Support council shall consist of at least five members
the planning committee has ceased to exist (see part e, below).
appointed by the President. in addition, the President-elect,
Thus the words “with the planning committee” are eliminated.
the Past President, and the Vice Presidents are ex-officio,
(2) The final sentence (beginning with “if it so chooses…” is
voting members of the Leadership Support council. The
added to reflect the practice of the Board.
President-elect shall serve as chair. The Leadership Support
council advises the Board on the effective use of committees
in the strategic activities of the Association.
6 AMSTAT NEwS SEPTEMbER 2009
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