FOR THE RECORD
The PYA has been verifying sea service for over 23 years, and during this time, we have seen many mistakes made by crew recording their sea time. In order to avoid delays to the verification of your sea service, and therefore to the issue of your NoE or CoC, it is important that you follow our tips below and, in particular, understand the differences between the sea service definitions when calculating your days at sea.
ANY FALSE INFORMATION OR VERIFICATION SUBMITTED COULD LEAD TO THE WITHDRAWAL OF THE SIGNING OFFICER’S COC
SEA SERVICE DEFINITIONS
WHEN OBTAINING A CoC THE BIGGEST PROBLEM CREW FACE IS TO ACCURATELY PROVE THEIR TIME SPENT AT SEA
Actual days at sea Vessel leaves port/under way/ at anchor associated with a 24 hour passage plan.
Stand-by Waiting for owner, i.e. uniformed/ standing-by, waiting (A maximum of 14 consecutive days may be counted at one time, but on no occasion may a period of standby service exceed that of the previous voyage).
Watch keeping Only for seafarers who hold OOW 3000. These hours may be calculated on a cumulative basis (every
8 hours of watchkeeping completed may count as 1 day of watchkeeping service until the 9/04/2015 and every 4 hours of watchkeeping may count as one day after the 09/04/2015.) Time spent at anchor associated with a passage whilst on a bridge watch may also be accepted.
Shipyard
Time spent in yard (max. 90 days per application, not per testimonial).
Yacht service Time spent signed on a yacht irrespective of vessel activity i.e. dates of employment.
If you have any questions on sea service, please do not hesitate to contact the PYA’s Expert Sea Service team, who will be able to clarify the issue for you.
SEA SERVICE ‘DOS AND DON’TS’
DO NOT confuse sea service and yacht service. Time signed on board should not usually equal sea service.
DO NOT calculate your days at sea + yard service and enter the balance as stand-by service.
DO NOT calculate watch keeping service if you have not yet obtained your OOW 3000 certification as this is only required for Chief Mate/Master.
DO NOT enter any qualifications or experience at sea into your own Service Record Book. Only certain PYA staff are allowed to do this, and if entered by anyone else (including PYA regional officers), your book may be rejected by the MCA.
DO make sure up-to-date contact details for verification purposes (Captain/Management Company/Owner) are clearly indicated on the appropriate testimonial.
DO use the PYA sea service testimonial format wherever possible as this includes everything that is required by the MCA. These can be found on our website, and we will also include one in your SRB.
DO allow a minimum of 10 working days for the verification process.
DO sign your Service Record Book on page 3 and complete personal details on page 24 in order to validate your book.
DO contact the PYA if you are in any doubt about the definitions of sea service. Misunderstandings cause delay in the verification of sea time and subsequently in the processing/updating of your SRB, which in turn will delay your MCA application.
DO ensure that if you are going for OOW, you spend at least a year completing your Training Record Book. This is taken
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extremely seriously by the MCA and must not be rushed through. Certain seafarers with at least 36 months Actual days at sea on vessels of over 24m may be exempt from the Training Record Book, so please enquire with the office staff if you have any questions regarding this.
For more information Tel: +33 (0)4 93 34 91 16 or visit
www.pya.org
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