CL IN ICAL ENGIN E E R ING
Mobile handheld scanners have also been utilised to sweep smaller sites which do not have fixed RFID readers. On returning to the workshop the hand-held scanner is docked and will synchronise to the main RFiD Discovery database thereby updating ‘last seen’ locations. In response to COVID-19, UHP has also had thousands of new devices including ventilators coming in rapidly for commissioning. Every new device is registered onto the database and labelled with an RFID tag, making it ready for tracking immediately.
Auditing The Trust has also seen a number of direct benefits simply due to the audit process of switching to RFID itself. Steve Puleston adds: “Re-labelling thousands of devices to RFID has been the perfect opportunity to audit our entire database and determine which devices are no longer active due to being misplaced, damaged or decommissioned. A recent example came when we had to quickly establish how many Dräger Delta monitors on our database were available for re-deployment if necessary. By searching for all monitors with RFID tags, we were able to instantly establish with confidence that 171 out of a possible 227 monitors recorded on the database were active and available should they be needed.” Alex Peters explains: “In addition to establishing which devices are physically present and where they are, the audit process has also provided an opportunity to verify or update model names and serial numbers of each device we tag, allowing our response to recalls and field safety notices to be much more accurate.” Despite all the additional coronavirus challenges, the dedicated clinical engineering team at UHP has managed to get the new system implemented earlier than expected. Sandie Wills, Scan4Safety project manager at UHP comments: “Initially, we were worried that the implementation of the solution would be slowed down by the current crisis. Instead we have used it as an opportunity to get the system up and running quicker, so we could benefit from it during this challenging time.”
Moving forward The next stage for the Trust is to install the remaining fixed readers in priority areas across the Trust site and put into place a staff awareness and training programme on the use of the Discovery Search engine, so all clinical staff will be able to locate their nearest device. At present, the first 62 device readers have been mapped out and are actively being deployed.
Once fully deployed, the RFID is set to be the one of the largest GS1 compliant
AZ_Erbe_VIO_3_210x297_0217.indd 1 OCTOBER 2020
implementation of its type in any NHS Trust in the UK.
Plans are progressing to expand the RFiD
Discovery system to their Sterilisation and Disinfection Unit (SDU). This project will see 55,000 surgical trays and instrument sets being tracked to ensure that enough equipment is always on hand for procedures, while helping surgical personnel to locate items quickly.
Steve comments: “It is working smarter rather than simply buying more equipment. Having real-time visibility of our available surgical trays will enable us to reduce overstocking to free up capital but at the same time ensure we always have enough equipment ready for use.” Furthermore, as part of another project,
the Trust is looking to use RFID to track 30,000 items of IT equipment such as laptops and tablets.
CSJ
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Erbe Medical UK Ltd Leeds United Kingdom +44 113 253 0333
erbe-uk.com
03.07.2017 13:18:24
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