TECHNOLOGY & AI CUTTING COSTS WITH SOFTWARE
The Access Group explores the top five ways facilities management software can help reduce maintenance expenditure and enable you to run a more efficient and streamlined business.
We are all trying to find ways to tackle the never-ending rising costs for businesses, especially in the facilities management industry. The pressure of monitoring multiple sites, overseeing building operations, general maintenance, managing compliance regulations and keeping your operation efficient can be a financial headache.
In short, Computer Aided Facility Management (CAFM) software enables businesses to have full transparency over their operations by identifying hidden cost areas, reducing admin time on maintenance tasks and providing real-time data to make more informed decisions. So, how can facilities management software help you battle your budget?
Reduce admin time Sourcing contractors, obtaining quotes, finding time slots for booking work, generating invoices and payment requests. Mundane maintenance and property admin tasks take up a significant amount of time that you could invest in other areas of your business.
Implementing a facilities management software will allow you to efficiently monitor and manage admin tasks all in one place. Cloud-based facility management software like Access Maintain can save you valuable time by organising and contacting contractors, monitoring and tracking tasks and completing business invoices and purchases directly within the system.
Data analysis and reporting Having full transparency and visibility over your business, whether that is in one location or across multiple sites, helps you recognise potential hidden cost areas. A CAFM system will provide you with a full suite of financial reports, operational data analysis and real-time spending at site level and across your estate to help you make more cost informed decisions.
This data can help you: • Identify a particular asset or issue that has generated repeated callouts.
• Pinpoint a specific area that has been responsible for going over budget.
• Manage your spending on property management.
Predictive maintenance planning When issues aren’t identified early, it can drain your resources and lead to bigger and more costly repairs. If left unresolved, these issues could present a safety risk and lead to more serious compliance problems that violate legal regulations.
Predictive maintenance planning can help you stay ahead of the game and reduce costs by identifying problems early and keeping your operation safe and efficient. Your CAFM system can plan and schedule regular maintenance requirements that will help you control spending and ultimately lead to fewer expensive emergency repairs and callouts.
50 | TOMORROW’S FM
Contractor management Resolving your maintenance and property issues can be time consuming as you try to keep up with managing jobs, approving suppliers, requests and authorisations. But with Access Maintain, you can offer pre-approved and correctly certified contractors while also measuring against specific contractor KPIs, meaning more first- time fixes from your callouts.
The CAFM system improves your communication with the contractor by providing them with pictures, additional information and restricted access times at the designated site. This is highlighted ahead of the planned work so that engineers are prepared before they arrive, helping you avoid any surprising costs that may arise during their visit.
Supply only procurement Managing and maintaining your non-F&B goods, parts and assets will help you save hours of time in sourcing stockists and instead maintain them in one automated system. With your CAFM system, repairs under warranty are correctly directed to the warranty contractor while giving you complete visibility of which assets are the most expensive or being regularly reordered.
Ready to take the next step towards
the future of facilities management? By implementing a CAFM system in your business you can control costs, increase efficiency and improve maintenance processes with real-time reporting, predictive maintenance planning and performance monitoring of your operation. Find out more about The Access Group’s facilities management software Access Maintain and how it can help boost your business.
www.theaccessgroup.com/en-gb/
twitter.com/TomorrowsFM
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